Administrative Assistant - Legal

Overview

A well-established insurance and financial services organization is seeking a Legal Administrative Assistant to support Client Legal Services attorneys. This role involves providing comprehensive administrative and operational support to facilitate insurance defense litigation activities.

Responsibilities

• Monitor and maintain compliance within the Litigation Management System (Team Connect)
• Enter, update, and manage case data, including pleadings, motions, discovery, and correspondence
• Manage calendars and coordinate scheduling for hearings, depositions, mediations, and other litigation events
• Prepare, track, and maintain case files and documentation according to established procedures
• Communicate professionally and effectively with internal teams and external contacts to support case progression
• Make basic case support decisions within defined guidelines and under attorney supervision
• Handle multiple competing priorities and adjust workflows as needed in a litigation environment
• Maintain confidentiality and handle sensitive information with discretion
• Perform tasks accurately, efficiently, and within designated timelines

Requirements

• 2-3 years of administrative experience in a legal, insurance, or professional services environment
• Experience supporting litigation activities, including scheduling and case coordination
• Working knowledge of legal terminology and civil litigation processes
• Proficiency with case management systems and legal document management
• Familiarity with Texas courts and local procedures
• Court approval experience and knowledge of the Texas court system is a strong plus
• Excellent organizational and communication skills
• Ability to manage multiple priorities and adapt to dynamic workflows
• Discretion in handling confidential information
• High attention to detail and accuracy in task execution

Compensation & Benefits

• Competitive hourly compensation ranging from $19.76 to $30.33, based on experience and qualifications
• Exceptional work-life balance with predictable schedules and flexibility
• Opportunity to gain comprehensive insight into diverse business operations
• Collaboration with internal stakeholders and business units
• Contribution to strategic decision-making and risk management initiatives
• Exposure to a variety of legal challenges beyond traditional litigation, including regulatory compliance and dispute resolution
• Professional growth and development opportunities with ample resources and support
• Company-provided technology setup, including laptop, monitors, headset, and peripherals
• Monthly connectivity reimbursement for remote work setup
• Support for a dedicated, private home workspace with reliable internet access
• Background investigation required prior to employment

Location

This position requires familiarity with Texas courts and procedures, indicating a focus on Texas jurisdiction.

Equal Opportunity

The employer is committed to fostering an inclusive environment where all individuals are treated with respect and fairness. Discrimination based on race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic is strictly prohibited. Employment decisions are based solely on qualifications and merit, ensuring equal employment opportunities across all facets of employment, including hiring, training, promotion, and benefits.