Administrative Assistant, Legal

Overview

A nationally recognized litigation firm specializing in complex civil litigation is seeking a Legal Administrative Assistant to support its California offices. The firm focuses on areas such as toxic tort, complex product liability, local government, general liability, and commercial litigation. This role is critical in providing comprehensive administrative and secretarial support to attorneys and paralegals, ensuring smooth legal operations.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys and paralegals
• Format legal documents including briefs, pleadings, and correspondence with accuracy
• Prepare shells and drafts for motions, discovery, and trial documents
• File legal documents with state and federal courts using e-filing systems
• Proofread all legal documents prior to distribution or filing
• Maintain and update client files in an organized and timely manner
• Manage attorney calendars using Outlook, scheduling appointments and tracking deadlines
• Prioritize and execute tasks efficiently, meeting deadlines and quality standards
• Review and process vendor invoices, prepare check requests, and ensure timely payments
• Assist in conflict checks and coordinate with relevant parties
• Provide professional telephone support to attorneys and clients
• Assist in trial preparations by supporting attorneys and paralegals as needed

Requirements

• High school diploma required; college degree preferred
• Minimum of five (5) years of experience as a litigation administrative assistant
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
• Experience with legal research and document management systems such as Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or comparable platforms
• Knowledge of e-filing procedures with state and federal courts
• Strong proofreading and document formatting skills
• Excellent verbal and written communication abilities
• Dependability and punctuality in attendance and task completion
• Ability to work independently and manage multiple priorities effectively
• Professional demeanor and excellent interpersonal skills

Experience handling California cases is advantageous but not mandatory. This position offers remote work within Pacific Time Zone business hours (9:00 am to 5:00 pm).

Compensation & Benefits

• Competitive salary package
• Comprehensive health insurance including medical, dental, and vision coverage
• Life and disability insurance benefits
• Retirement plan with 401(k) options
• Paid time off and holidays
• Professional development opportunities
• Supportive and inclusive work environment

Equal Opportunity

The employer is an equal opportunity organization committed to diversity and inclusion. There is no discrimination based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. The workplace promotes equity, respect, and opportunity for all employees.