Administrative Assistant, Sr. (Legal)

Overview

A leading global hospitality organization is seeking a Senior Legal Administrative Assistant to join the US/Canada Development Transactions team within its Law Department. This role provides high-level administrative support to attorneys and paralegals involved in complex hotel and residential development projects.

Responsibilities

• Serve as the primary liaison between attorneys, paralegals, internal departments, and outside counsel throughout development transactions.
• Perform data entry and updates in legal databases, including matter creation, revisions, and reporting to support compliance and operational efficiency.
• Organize, file, and maintain legal documents in both electronic and physical systems, ensuring accuracy and accessibility.
• Prepare legal documents for execution, including drafting routine forms, coordinating signatures, and managing circulation.
• Assist with sanctions screening and compliance activities for the Law Department.
• Provide administrative support such as calendar management, meeting coordination, and travel arrangements for legal team members.
• Draft, proofread, and format legal correspondence and documents with attention to detail and professionalism.
• Monitor and track correspondence and deadlines, keeping legal teams informed of pending actions.
• Coordinate meetings, including scheduling, agenda preparation, room setup, and logistics like catering and technology.
• Manage travel logistics and prepare expense reports.
• Support special projects and overflow tasks as assigned, maintaining flexibility and proactivity.
• Maintain strict confidentiality of sensitive and proprietary information.

Requirements

• Minimum of 5 years experience as an administrative assistant, preferably in a law firm or corporate legal department.
• High school diploma or equivalent required; higher education or legal certifications are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM software, Adobe products, and enterprise legal systems.
• Strong word processing, proofreading, and editing skills.
• Excellent organizational and time management abilities.
• Exceptional written and verbal communication skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Experience in legal document preparation, filing, and management.
• Familiarity with legal compliance procedures and sanctions screening preferred.

Compensation & Benefits

• Comprehensive health insurance including medical, dental, and vision coverage.
• 401(k) retirement savings plan with company match.
• Stock purchase plan and employee discounts at properties worldwide.
• Flexible spending accounts for healthcare and dependent care.
• Paid parental leave and adoption expense reimbursements.
• Life, disability, and accident insurance.
• Employee assistance program supporting mental health and well-being.
• Educational assistance and professional development opportunities.
• Paid holidays and accrued paid time off (PTO).
• Hybrid work environment promoting work-life balance for eligible positions.

Location

This position supports US and Canada development transactions and may offer a hybrid work environment.