Administrative Assistant, Sr. (Legal)

Overview

A leading global hospitality organization is seeking a Senior Legal Administrative Assistant to support its U.S./Canada Development Transactions legal team. This team facilitates growth through legal services related to hotel and residential development projects across the United States and Canada. The role involves providing comprehensive administrative support to attorneys and paralegals, ensuring efficient legal operations.

Responsibilities

• Serve as liaison between attorneys, paralegals, and external counsel during all phases of development transactions
• Perform data entry and updates in legal and business databases, including matter creation and reporting
• Monitor shared mailboxes to ensure timely processing of requests and correspondence
• Organize and file legal documents in both electronic and physical systems, maintaining accurate records
• Prepare legal documents for execution, including drafting, formatting, managing signatures, and circulation
• Assist with sanctions screening and compliance administration for the Law Department
• Provide administrative support such as calendar management and meeting coordination for attorneys and paralegals
• Coordinate logistics for meetings, including room bookings, agenda preparation, audiovisual setup, and catering
• Arrange travel and prepare expense reports for team members
• Support special projects and perform overflow duties as needed
• Maintain confidentiality and security of proprietary and sensitive information
• Participate in a rotation providing in-person administrative support as "Administrative Assistant of the Day"

Requirements

• Minimum of five (5) years of administrative assistant experience
• High School Diploma required
• Proficient with Microsoft Office Suite, CRM software, Adobe products, and other enterprise systems
• Strong word processing, spelling, grammar, and proofreading skills
• Previous experience in a law firm or corporate legal department preferred
• Excellent organizational and communication skills
• Ability to handle sensitive and confidential information with discretion
• Strong interpersonal skills to coordinate with internal and external stakeholders

Compensation & Benefits

• 401(k) plan and stock purchase plan
• Discounts at company properties
• Commuter benefits and employee assistance programs
• Childcare discounts
• Comprehensive health coverage including medical, dental, and vision insurance
• Flexible spending accounts for healthcare and dependent care
• Life and disability insurance
• Paid parental leave and educational assistance
• Paid holidays and accrued paid time off (PTO)
• Hybrid work environment supporting work-life balance

Location

This position supports legal operations across the United States and Canada, with hybrid work arrangements available.