Administrative Legal Assistant

Overview

Administrative Legal Assistant – Workers' Compensation

Location

Fully Remote – Florida

About the Role

This role supports a Partner in a high-volume Workers' Compensation practice. The position is structured as approximately 50% billable legal work and 50% administrative support, with responsibilities spanning deadline management, complex scheduling coordination, legal document production, and liaison work between internal teams and external counsel.

Responsibilities

• Manage and maintain the Partner’s calendar, proactively anticipating scheduling conflicts, priorities, and time-sensitive needs
• Schedule and coordinate hearings, depositions, mediations, and field inspections across multiple parties
• Liaise professionally with opposing and outside counsel, clients, mediators, and vendors
• Draft correspondence, legal documents, and case materials with accuracy and rigorous attention to detail
• Calendar and track all deadlines, hearings, depositions, and mediations to ensure nothing is missed
• Serve as the point of contact and resource for administrative functions for the Partner’s unit
• Manage a high case count by organizing tasks, monitoring calendar accuracy, and ensuring matters are handled on time
• Support discovery processes, scheduling, and client communications as the practice requires
• Provide coverage and assistance to other legal assistants as opportunities arise, maintaining team continuity and quality

Requirements

• Prior experience as a legal assistant, paralegal, or comparable legal support role; Workers’ Compensation background strongly preferred
• Demonstrated proficiency managing complex attorney calendars and deadline-driven workflows
• Strong command of legal document drafting, formatting, and Florida filing procedures
• Excellent written and verbal communication skills for coordinating with counsel, clients, and vendors
• Highly organized, with the ability to independently manage competing priorities in a fully remote environment
• Familiarity with Florida court procedures, e-filing systems, and legal practice management software
• Discretion and professionalism when handling sensitive and confidential matters
• Ability to perform billable legal support tasks with accuracy and accountability
• Reliable home office setup with a strong, stable internet connection

Equal Opportunity

This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, or any other characteristic protected by applicable law. Reasonable accommodations are available for individuals with disabilities.