Bilingual Contracts Administrator

Overview

The Contracts Administrator supports the organization’s legal and business teams by managing, drafting, reviewing, and organizing a variety of contracts and legal documents. This in-house role handles contract documentation, coordination, tracking, reporting, and internal stakeholder support to help ensure contracts are accurate, compliant, and executed efficiently.

Responsibilities

Contract and Document Management

• Support the organization’s maintenance and management of contracts, including version control, approvals, and signature tracking.
• Ensure contracts are properly stored and archived in accordance with organizational policies and retention requirements.

Contract Drafting and Review Support

• Assist in drafting, proofreading, and formatting a wide range of commercial agreements and related documents, including NDAs, MSAs, SOWs, subcontracts, vendor and customer agreements.
• Review contract documents for accuracy, completeness, and adherence to approved templates and processes.
• Serve as a primary point of contact between internal departments and other appropriate parties to gather required information and facilitate contract workflows through review, approval, and execution.

Contract Administration

• Process contract amendments, renewals, extensions, and terminations.
• Track key contract dates, milestones, and obligations to support timely execution and compliance.
• Maintain applicable contract trackers, logs, and status reports.

Data Analysis and Reporting

• Collect, compile, and analyze contract data to support internal reporting, audits, negotiations, and decision-making.
• Prepare summaries, reports, and status updates regarding contract activities for stakeholders and legal counsel.

Operational and Team Support

• Provide administrative and operational support to assigned stakeholders, including the Clinic Partner Relations Manager.
• Support team and organizational goals and priorities.
• Help create, implement, and improve legal department processes and tools.
• Assist with annual compliance filings and registered agent coordination.

Additional Responsibilities

• Report any patient safety information as per adverse event reporting requirements and product quality complaints reporting requirements.
• Other duties as required.

Requirements

• 3+ years of experience in contract administration, legal support, or a related administrative role.
• Strong attention to detail with a high level of accuracy in document preparation and review.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong analytical skills to summarize and interpret contract data.
• Proficiency in Microsoft Office Suite, particularly Word and Excel (including data entry and basic analysis).
• English proficiency is required for this position to effectively communicate with internal and external stakeholders.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally with internal and external stakeholders at all levels.

Preferred Qualifications

• Diploma or certification in business administration, legal studies, contract management, or a related field (asset).
• Experience using document management systems or contract lifecycle management (CLM) tools (asset).
• Bilingualism (French and English) may be required depending on the specific role location and the needs of the organization.

Compensation & Benefits

• Competitive salary, incentive program, and comprehensive benefits package.
• Base pay is determined within a range based on local cost of labor benchmarks for the specific role, level, and geographic location.

Location

• Full-time position in Moncton, NB or Oakville, ON, or Remote.

Closing Date

• March 20th, 2026.

Physical Demands and Working Conditions

• Primarily an office position requiring occasional bending, reaching, stooping, lifting, and moving office materials weighing up to 25 pounds.
• Daily use of a company computer.
• Requires entering, viewing, and revising text and graphics on a computer terminal and on paper.