Brand Protection Administrator

Overview

An immediate opening is available for a Brand Protection Administrator to support trademark attorneys in managing worldwide trademark portfolios and copyright matters. This role involves assisting with billable and operational projects related to clients' brand protection needs. The position reports to the Practice Group Leader and receives daily supervision and assignments from trademark practitioners.

Responsibilities

• Perform billable non-attorney tasks related to U.S. and international trademark applications and portfolios, including Madrid Protocol filings, foreign trademark applications, extensions, statements of use, renewals, and recording assignments such as security interests and releases.
• Summarize trademark office action issues from USPTO, WIPO, and foreign associates; obtain attorney responses and ensure timely follow-up.
• Conduct initial trademark searches using USPTO, WIPO, and third-party tools; prepare draft search reports for attorney review.
• Assist with opposition, cancellation, and appeal filings before the Trademark Trial and Appeal Board (TTAB).
• Support Uniform Domain-Name Dispute-Resolution Policy (UDRP) filings with WIPO and other arbitrators.
• Manage brand portfolio due dates; coordinate with docketing staff to maintain and update trademark docketing systems.
• Prepare copyright applications.
• Prepare and send correspondence to foreign associates regarding new applications, responses, renewals, and recording assignments.
• Maintain electronic and paper files; review and approve docketed deadlines.
• Assist with investigations, research, USPTO informational and internet searches; summarize findings as directed.
• Support attorneys with corporate due diligence, including trademark portfolio reviews, schedule preparation, and chain of title cleanup.
• Handle new client file intakes and new counsel transfers.
• Assist with trademark litigation filings in federal and state courts (preferred but not required).
• Learn and maintain expertise in patent and trademark docketing software (Foundation IP); train staff and assist practitioners with docket system use.
• Organize documents by photocopying, filing, indexing, and preparing for delivery, storage, or destruction.
• Perform other duties as assigned.

Essential Capabilities

• Strong oral and written communication skills.
• Ability to learn quickly and work independently with minimal supervision.
• Outstanding attention to detail and ability to focus for extended periods.
• Initiative, adaptability, dependability, flexibility, and teamwork orientation.
• Independent judgment and ability to manage multiple tasks and deadlines.
• Comfortable delivering accurate, high-stakes performance daily.
• Extensive client contact experience.

Technical and Professional Knowledge

• Strong aptitude for computer software applications; ability to quickly learn or have working knowledge of word processing, spreadsheets, databases, trademark and copyright filing programs, online services, records management, and docketing software (Foundation IP preferred) in a Windows environment.
• Proficient in using timekeeping systems to capture billable time and record disbursements accurately and timely.
• Competent operating personal computers, printers, photocopiers, e-fax, telephones, and other office equipment.
• Comfortable using USPTO systems including TEAS, Trademark Center, and Assignment Center.
• Some experience with WIPO’s Madrid filing system preferred.
• Willingness to explore and test firm-approved artificial intelligence tools to improve efficiency and accuracy in trademark prosecution.

Physical and Mental Requirements

• Ability to enter computer data for extended periods.
• High level of concentration and attention to detail.
• Adequate addition and subtraction skills.
• Ability to read and interpret printed, handwritten, or electronic information, including legal correspondence, memoranda, forms, and reference materials.

Education and Experience

• High school diploma or equivalent required; college degree preferred.
• Paralegal certificate in the appropriate jurisdiction.
• Minimum of 5 years relevant experience as a trademark paralegal, with at least 2 years at a major law firm.
• Additional experience in trademark prosecution, docketing, and international portfolio management is a plus.

Work Hours

• Nonexempt position eligible for overtime compensation.
• Normal work hours are 8:30 a.m. to 5:00 p.m. Pacific Time (PT), regardless of remote work location.
• Occasional overtime may be required, sometimes on short notice.

Compensation and Benefits

• Salary range: $73,000 - $123,000, with base compensation dependent on skills and experience.
• Annual discretionary bonus.
• Paid family and medical leave.
• Competitive paid time off.
• Remote work options.
• Comprehensive medical, dental, vision, life, long-term disability, accidental death and dismemberment (AD&D), employee assistance program (EAP), flexible spending accounts (FSA), and voluntary life insurance options.
• Generous employer contributions to health savings accounts.
• Pre-tax transportation and parking plans, including a $100 monthly employer subsidy for employees working three or more days per week in the office.
• Annual employer contributions to retirement plans.

Location

• Position requires working hours aligned with Pacific Time (PT).

No recruiters, please.