Contracts Administration Paralegal

Overview

This is a part-time position at 30 hours/week.

Remote work is available on the East Coast.

The Contracts Administration Paralegal supports the Legal Department by administering and coordinating the organization’s contract lifecycle. Duties include contract intake, routing, review coordination, execution, database management, filing, renewal tracking, and reporting. This role is administrative and operational in nature and does not provide legal advice, negotiate legal terms, or make independent legal determinations.

Responsibilities

• Work with attorneys to develop and maintain contract templates, standard operating procedures, and supporting resource materials.
• Use established Legal Department procedures to identify contracts requiring attorney review and route agreements accordingly.
• Conduct administrative contract review for completeness, required approvals, use of approved templates, consistency of information, and compliance with contracting procedures prior to routing for legal review where required.
• Provide financial analysis for individual and aggregated contracting activity reports for annual financial planning and special projects as assigned.
• Prepare periodic contract administration reports covering contract volume, contract status, renewals, expirations, turnaround times, and outstanding matters.
• Establish and administer systems to capture and report contractual terms to support institutional oversight and administration (e.g., entities, currencies, annual commitments, and related details).
• Coordinate contracts from initial request through review, approval, execution, filing, renewal, and expiration.
• Maintain accurate contract records, including parties, contract type, effective dates, expiration dates, renewal terms, responsible department, and status.
• Monitor contract deadlines and renewal and expiration periods; provide advance notifications to relevant stakeholders.
• Maintain executed agreements and supporting documentation in accordance with document retention requirements.
• Coordinate electronic signature processes using DocuSign or similar platforms.
• Manage and maintain contract tracking systems, contract databases, and contract-management software.
• Assist with other administrative and legal matters as needed.

Requirements

• Bachelor’s degree in a relevant field preferred.
• A Paralegal Certificate from an accredited program is required unless the candidate has substantial prior paralegal education or experience.
• 3+ years of experience in contract administration, contract management, legal operations, paralegal work, or a related field.
• Demonstrated experience administering agreements throughout the full contract lifecycle.
• Experience working with contract management software, contract databases, DocuSign, and Microsoft Office applications.
• Excellent analytical, problem-solving, and conflict-resolution skills, with the ability to work independently.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Experience supporting international or nonprofit organizations is preferred.
• Familiarity with consulting agreements, independent contractor agreements, vendor agreements, software licenses, non-disclosure agreements, grant agreements, and other routine organizational contracts.

Compensation & Benefits

Not specified.

Location

Remote on the East Coast.