Contracts and Records Specialist

Overview

The organization is seeking a highly organized and proactive Contracts and Records Specialist to join the Government Affairs and Regulatory team. This role combines administrative excellence with paralegal-style support to ensure smooth contract administration and records management.

Responsibilities

• Contract Management: Lead the end-to-end process for the execution and maintenance of international regulatory consultant contracts, vendor agreements, and law firm engagements.
• Payments Processing: Partner with internal Finance teams to ensure funds are requisitioned and payments are made in a timely manner and in accordance with company policies.
• Document Coordination: Prepare and revise essential documents, including Non-Disclosure Agreements (NDAs), consulting and other vendor services agreements, and related materials, under the supervision of the legal team.
• Administrative Excellence: Organize and maintain the team’s records (e.g., submissions in consultation proceedings, contracts) and serve as a main point of contact for information retrieval.
• Research & Filings: Assist with research for FCC rulemakings and national regulatory consultations, and support the submission of regulatory filings.

Requirements

• Experience: 5+ years of experience in a high-level administrative or “admin-paralegal” role, preferably within a corporate legal or regulatory environment.
• Contract Expertise: Proven ability to manage the lifecycle of contracts and vendor relationships.
• Technical Proficiency: Advanced skills in Microsoft Word (editing, formatting, and document merges), Excel, and PowerPoint.
• Organizational Mastery: Exceptional attention to detail, with the ability to manage multiple simultaneous projects under strict deadlines.
• Discretion: Ability to exercise a high level of discretion when handling confidential and sensitive corporate information.
• Adaptability: Self-starter mindset with the ability to pivot priorities quickly in a fast-paced environment.
• Communication Skills: Ability to communicate clearly, concisely, and effectively.

Preferred Qualifications

• Prior experience working for a satellite, telecommunications, or Internet service provider.
• Familiarity with SATCOM or satellite regulations.
• Experience working with external counsel or international consultants.
• A paralegal certificate (plus, though not required).

Compensation & Benefits

• Salary range: $89,000.00 - $141,000.00 / annually
• For specific work locations within San Jose, the San Francisco Bay area and New York City metropolitan area, the base pay range is $111,000.00 - $166,000.00 / annually.
• Additional cash or stock incentives may be provided as part of the compensation package.
• A range of medical, financial, and/or other benefits is dependent on the position offered.

Location

For specific work locations within San Jose, the San Francisco Bay area and New York City metropolitan area.