Contracts and Records Specialist

Overview

This role supports the Government Affairs and Regulatory team by combining contract administration responsibilities with paralegal-style record and document support. You will serve as a primary point of contact for contract administration and records management, helping ensure the team operates smoothly.

Responsibilities

• Contract Management: Lead the end-to-end process for the execution and maintenance of international regulatory consultant contracts, vendor agreements, and law firm engagements.
• Payments Processing: Coordinate with internal Finance teams to ensure funds are requisitioned and payments are made in a timely manner and in accordance with company policies.
• Document Coordination: Prepare and revise essential documents—including Non-Disclosure Agreements (NDAs), consulting agreements, and other vendor services agreements—under the supervision of the legal team.
• Administrative Excellence / Records Management: Organize and maintain the team’s records (e.g., submissions in consultation proceedings, contracts) and serve as a main point of contact for information retrieval.
• Research & Filings Support: Assist with research for FCC rulemakings and national regulatory consultations, and support the submission of regulatory filings.

Requirements

• Experience: 5+ years of experience in a high-level administrative or “admin-paralegal” role, preferably within a corporate legal or regulatory environment.
• Contract Expertise: Proven ability to manage the lifecycle of contracts and vendor relationships.
• Technical Proficiency: Advanced skills in Microsoft Word (editing, formatting, and document merges), Excel, and PowerPoint.
• Organizational Mastery: Exceptional attention to detail, with the ability to manage multiple simultaneous projects under strict deadlines.
• Discretion: Ability to exercise high levels of discretion when handling confidential and sensitive corporate information.
• Adaptability: Self-starter mindset and ability to pivot priorities quickly in a fast-paced environment.
• Communication: Exceptional communication skills—ability to communicate clearly, concisely, and effectively.

Preferred Qualifications

• Prior experience working for a satellite, telecommunications, or Internet service provider.
• Familiarity with SATCOM or satellite regulations.
• Experience working with external counsel or international consultants.
• Paralegal Certificate (preferred; not required).

Compensation & Benefits

• Salary range: $89,000.00 - $141,000.00 annually
• Base pay for specific work locations (San Jose, San Francisco Bay area, and New York City metropolitan area): $111,000.00 - $166,000.00 annually
• Compensation may vary based on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided, along with a range of medical, financial, and/or other benefits (dependent on the position offered).

Location

Specific work locations within San Jose, the San Francisco Bay area, and the New York City metropolitan area.