Overview
An established business law firm is seeking an experienced Corporate Compliance Paralegal for a large-scale, multi-state corporate filing and compliance project. This contract role involves coordinating and completing entity, tax, payroll, and regulatory filings across numerous U.S. jurisdictions over an approximately two-month engagement.
- Location: Remote (anywhere within the United States)
- Duration: Contract, project-based (approximately two months)
- Compensation: $40 to $60 per hour
- Hours: 20+ per week
- Work Authorization: U.S. work authorization required; no sponsorship available
Responsibilities
- Prepare and complete foreign qualifications, business registrations, withdrawals, dissolutions, annual reports, and renewal filings across multiple states
- Register and close state Department of Revenue, employer and payroll tax, and unemployment insurance accounts; complete related labor agency filings
- Communicate directly with Secretary of State offices, revenue departments, and labor agencies to obtain account information, resolve access issues, and clear deficiencies
- Prepare, track, and manage powers of attorney and authorization forms required to complete filings
- Support multi-state nexus review and flag outstanding compliance issues requiring attorney review
- Maintain project trackers, compliance calendars, and status reports covering filing deadlines, deficiencies, and confirmations
- Coordinate with attorneys, payroll providers, and client representatives to keep filings moving and documentation complete
- Confirm filing acceptance and maintain organized records of submissions, confirmations, and correspondence by jurisdiction
Qualifications
- Minimum 5 years of corporate paralegal experience, including significant multi-state corporate compliance and registration work
- Direct experience filing with multiple state Secretary of State offices and managing state tax and employer registration matters
- Familiarity with payroll tax and unemployment account administration, including coordinating with agencies to obtain information, close accounts, and resolve issues
- Strong project management and organizational skills, with the ability to manage a high volume of simultaneous filings
- Ability to independently research state-specific filing requirements
- Excellent written communication skills and comfort engaging directly with state agencies
- Proactive, self-directed, deadline-driven, with strong follow-through and time management
Preferred Qualifications
- Experience supporting businesses operating in 10 or more states
- Experience with foreign qualification projects, entity restructurings, conversions, or payroll entity transitions
- Law firm experience serving multiple business clients
- Familiarity with payroll systems such as ADP, Paychex, Paylocity, or Pay Northwest
- Experience handling compliance matters involving remote employees and multi-state workforce issues
Compensation and Benefits
- Compensation range: $40 to $60 per hour, depending on experience, skills, internal equity, and geographic location
- Contract engagement with a competitive hourly rate
- Benefits for eligible employees or consultants may include medical, dental, and vision insurance, paid sick leave, retirement savings plans, paid time off, and other employer-sponsored programs
- Potential eligibility for bonus, commission, or other incentive compensation depending on position and policies
Additional Information
- This employer participates in E-Verify to confirm U.S. work authorization
- The role is fully remote and highly self-directed, suitable for a paralegal who thrives managing a large volume of filings independently
- Success depends on sharp organization, sound judgment on filing requirements, and confident, direct communication with government agencies