Corporate Paralegal

Overview

This role supports a public-company legal and compliance function, acting as the execution engine behind public-company filings, board and committee preparation, entity and governance records, and litigation and insurance claims support.

The position is fully remote and reports to the Head of Legal & Compliance.

Responsibilities

Public Company and Securities Support

• Support preparation and filing of periodic and current reports, including Forms 10-K, 10-Q, and 8-K.
• Coordinate filing logistics with internal stakeholders, outside counsel, auditors, investor relations, and financial printers or filing agents, including EDGAR submission support, exhibit management, and filing-package assembly.
• Support Section 16 filings (Forms 3, 4, and 5), including preparation, review coordination, timely submission, and maintenance of the list of Section 16 insiders.
• Administer the insider trading policy, including trading-window and blackout tracking, and support Rule 10b5-1 plans.
• Prepare and administer D&O questionnaires and support related director and officer records.
• Assist with annual proxy statement and annual meeting logistics and related public-company activities.
• Support stock administration and equity matters, including maintaining the cap table and equity grant records and beneficial ownership data used in Section 16 and proxy reporting, in coordination with Finance.
• Support Nasdaq listing compliance, including listing notifications and related submissions.

Board and Committee Support

• Prepare board and committee meeting materials, manage logistics, and coordinate scheduling.
• Administer the board portal (for example, Diligent or Boardvantage), including posting materials and managing director access.
• Draft and maintain minutes, resolutions, action items, and follow-ups.

Entity Management and Governance Records

• Maintain minute books, resolutions, and governance records for domestic and foreign entities.
• Support state and subsidiary filings, annual reports, good-standing maintenance, and registered-agent coordination.

Litigation and Insurance Claims Support

• Support litigation matters, including document organization, tracking, and coordination with outside counsel.
• Track and administer insurance claims and related documentation.
• Prepare responses to subpoenas and legal process, and coordinate collection and production of responsive materials.

Cross-Functional Support, AI, and Administration

• Use AI tools and legal technology to streamline filing preparation, records management, and recurring workflows; identify opportunities to work more efficiently.
• Partner with attorneys, Legal Operations, Finance, and other teams to keep matters moving and deadlines met.
• Perform other duties as required from time to time.

Requirements

• Minimum education: Bachelor’s degree, or an equivalent combination of education, training, and/or experience. Paralegal certificate from an ABA-approved program preferred.
• 8 or more years of corporate or public-company paralegal experience, ideally including a combination of law firm and in-house experience.
• Working knowledge of SEC reporting requirements, Section 16, and Nasdaq listing standards and public-company governance practices.
• Familiarity with public-company filing tools and processes (for example, EDGAR, XBRL, and Section 16 filing agents), board portals (for example, Diligent or Boardvantage), and entity management software.
• Experience supporting stock administration and equity plan records is a plus.
• Litigation, insurance claims, or subpoena and legal process support experience is a plus.
• Comfort using AI tools to work more efficiently, or a genuine willingness to develop fluency in them.
• Experience at a public technology or SaaS company is a plus.
• Strong judgment and discretion when handling confidential and material non-public information.
• Clear communication skills and ability to work well with attorneys, executives, and cross-functional partners.

Compensation & Benefits

• Base pay range: $130,000 - $159,000.
• Great healthcare benefits (100% healthcare premiums for family)
• 401K matching
• RSU equity awards
• Competitive compensation
• Flexible vacation policy
• Maternity & paternity leave
• MacBook Pro to use for work plus a generous stipend to personalize your workstation
• Childcare bonus
• Commuter benefits
• Culture that supports a healthy work-life balance

Location

Fully remote.

Equal Opportunity

The employer is an Equal Opportunity Employer and is committed to fostering a workforce where all employees feel a sense of belonging regardless of race, ethnicity, nationality, gender, sexual orientation, age, religion, socioeconomic status, ability, veteran status, and education.