Corporate Paralegal, Insurance

Overview

A leading provider of medical insurance for cats and dogs in North America is seeking a highly self-motivated and talented corporate paralegal. This role supports general corporate and securities matters within a fast-paced insurance environment and contributes to the mission of helping responsible pet owners budget and care for their pets.

Responsibilities

• Manage worldwide subsidiaries and parent company governance.
• Maintain entity management platform and prepare board of directors and committee meeting materials, including drafting resolutions, minutes, written consents, agendas, and meeting packages.
• Assist with regulatory filings and maintain related-parties list.
• Support securities law compliance and SEC reporting, including preparing timelines, assisting with quarterly audit matters, supporting attorneys on filings, managing Section 16 compliance, and assisting with 10b5-1 Plan trading compliance and insider trading program.
• Assist with proxy statement preparation, annual meeting, and year-end processes, including managing timelines, distributing D&O questionnaires, drafting proxy statements, collecting disclosure support, and coordinating reviews.
• Manage relationship with transfer agent, including preparation of instruction and opinion letters.
• Assist with strategic corporate transactions such as due diligence, document preparation, closing mechanics, and post-closing integration.
• Manage intellectual property record keeping and serve as main contact with trademark counsel, coordinating with internal business owners on trademark applications.
• Organize and maintain corporate records, minute books, and entity management database.
• Participate in special projects as needed, demonstrating flexibility and willingness to contribute.

Requirements

• Minimum of 5 years’ paralegal experience, including in-house experience at a public insurance company.
• Bachelor’s degree and Paralegal certification preferred.
• Experience managing entities, preparing board and committee materials, and forming/dissolving subsidiaries.
• Working knowledge of securities reporting and compliance, including Section 16 reports and annual meeting support.
• Familiarity with corporate governance, insider trading, related parties, and code of conduct policies.
• Intermediate to advanced skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams) and Workiva/Wdesk.
• Experience with governance and regulatory filings for property & casualty insurance companies preferred.

Skills

• Excellent verbal and written communication skills.
• Strong collaboration with internal and external stakeholders.
• Attention to detail and analytical problem-solving abilities.
• Ability to manage multiple projects in a fast-paced, entrepreneurial environment.
• Capacity to maintain strict confidentiality.
• Proactive, independent, and collaborative work style.
• Strong organizational, project management, and multitasking skills.
• Exceptional follow-through and ability to meet short deadlines.

Compensation & Benefits

• Base salary range: $125,000 - $160,000 annually, full-time.
• Eligibility for monthly bonuses.
• Restricted Stock Units granted to new employees, vesting over 4 years.
• Full medical, dental, and vision benefits at no cost to the employee.
• Four weeks of paid time off plus 9 paid float holidays.
• Five-week sabbatical after five years of employment.
• Free medical health insurance for one dog or cat.
• Paid time off to volunteer at nonprofit organizations.

Location

• Candidates located in the Seattle area are preferred.
• Hybrid remote/in-office schedule for Seattle-based employees, with at least 3 days per week in a casual, pet-friendly office.
• Strong remote candidates may be considered.

Additional Information

• The employer is an equal opportunity organization committed to diversity and inclusion.
• Reasonable accommodations are provided for applicants and employees as needed during the hiring process and employment.