Corporate Paralegal

Overview

A high-growth capital program management and advisory organization is seeking an experienced Corporate Paralegal to join their Legal team. This role offers significant responsibility and exposure across the business, with opportunities to collaborate across departments and regions. The position involves managing a large portfolio of domestic and international legal entities, supporting corporate governance, and assisting with various cross-functional legal and compliance activities. This role may be based anywhere within the continental United States.

Responsibilities

Global Entity Management

• Lead the full lifecycle management of domestic and international legal entities, including formations, qualifications, registrations, amendments, mergers, conversions, dissolutions, and withdrawals.
• Manage the company’s portfolio of U.S. and international legal entities, ensuring compliance with annual reports, foreign qualifications, business license renewals, and other statutory obligations.
• Maintain data on legal entities and manage filings, licenses, tax registrations, and other compliance requirements.
• Facilitate the formation of new entities, including reviewing formation documents, filing registrations and licenses, and coordinating with banks and local service providers.
• Maintain and update the organizational chart.

Corporate Governance Support

• Maintain accurate, centralized entity data such as officers, directors, ownership, registrations, registered agents, addresses, and organizational charts.
• Ensure data quality, documentation accuracy, and audit readiness.
• Communicate with internal and external stakeholders, service providers, registered agents, and regulatory agencies to ensure timely compliance.
• Prepare, circulate, and maintain board and shareholder resolutions, written consents, minutes, and other governance documents for domestic and foreign subsidiaries.
• Support coordination of board meetings, annual general meetings, and other corporate proceedings across multiple time zones.
• Manage powers of attorney, authorized signatory lists, and corporate requirements globally.
• Handle notarization, apostillisation, and legalization requirements by coordinating with third-party providers.

Cross-Functional Support

• Collaborate with tax, treasury, and finance teams on entity structuring, intercompany transactions, and transfer pricing documentation.
• Coordinate with outside counsel and local agents in foreign jurisdictions to ensure compliance with local corporate law and regulatory requirements.
• Support mergers and acquisitions, joint ventures, and corporate restructuring transactions by managing entity-level due diligence, integration activities, and post-closing obligations.
• Liaise with business units to address entity-related inquiries and provide guidance on governance procedures.
• Support professional licensing efforts.

Process Improvement and Technology

• Identify opportunities to streamline entity management workflows using technology solutions.
• Develop and maintain standard operating procedures, templates, and best-practice guides for entity management processes.
• Generate periodic reports on entity portfolio status, compliance health, and upcoming deadlines for leadership review.

General

• Perform other corporate paralegal tasks as assigned.
• Contribute to building a best-in-class legal and compliance function, focusing initially on entity management and contracting.
• Support Legal team members and other employees on various tasks.
• Serve as the primary point of contact for registered agents, regulatory agencies, outside counsel, and internal stakeholders across Legal, Tax, Finance, and Operations.

Required Qualifications

• Minimum of 3 years’ experience in entity management, compliance, and/or legal operations.
• Bachelor’s degree from an accredited university preferred; equivalent work experience considered.
• Proficiency with Microsoft Office Suite.

Preferred Qualifications

• Experience in project management and advisory, construction, or energy industries.
• Experience managing entities across multiple international jurisdictions.
• Working knowledge of corporate governance principles, statutory compliance requirements, and secretary of state filing procedures.
• Proficiency with Cogency or other entity management software.
• Experience with Sam.gov registrations, renewals, and filings.
• Experience in professional licensing.

Knowledge, Skills, and Abilities

• Highly organized with the ability to manage multiple priorities.
• Excellent oral and written communication skills.
• Comfortable working in a dynamic, high-growth, fast-paced, and collaborative environment.
• Ability to work independently with minimal guidance and thrive in ambiguous situations.
• Discretion and integrity in handling confidential and sensitive information.
• Interest in learning and using new technologies and software, including generative and agentic artificial intelligence.
• Professional demeanor, good judgment, attention to detail, and effective problem-solving skills.
• Self-motivated, proactive, and resourceful.

Compensation and Benefits

• Salary range: $80,000 to $130,000 annually, dependent on experience and qualifications.
• Comprehensive health coverage including medical, dental, and vision.
• Company-paid life and disability insurance.
• Optional benefits such as pet insurance, legal plans, and supplemental health coverage.
• 401(k) plan with day-one eligibility, 3% safe harbor contribution, plus up to 2.5% company match.
• Generous paid time off: 10 paid holidays and PTO starting at 15 days, increasing up to 25 days.

Location

This position is remote and may be based anywhere within the continental United States.