Corporate Paralegal

Overview

The Contracts Administrator/Paralegal will manage contractual agreements and support the legal team by overseeing contracts throughout their lifecycle and assisting with the company’s contract management system and related legal tools. This role is best suited for candidates based in the Central and East Coast time zones.

Responsibilities

• Assist the legal team in administering and overseeing contract lifecycles using the contract management system.
• Collect existing company agreements, upload them into the contract management system, and extract key data for reporting.
• Monitor contract deadlines, renewals, and obligations, providing timely notifications to relevant stakeholders.
• Maintain accurate and up-to-date contract records and documentation.
• Support corporate governance activities including entity formation, annual filings, and maintaining corporate record books.
• Provide general administrative and paralegal support to the internal legal and compliance departments.
• Coordinate with internal departments and external counsel.
• Assist in developing and updating standard contract templates and company policies.
• Support intellectual property maintenance, including reviewing trademark renewals and assisting attorneys with renewals and filings.
• Assist with creating, implementing, tracking, and auditing company compliance trainings.
• Manage legal invoices and coordinate sending subpoenas to outside counsel.
• Support other legal team needs as required.

Requirements

• Paralegal certification is required.
• Minimum of 2 years of professional paralegal experience in-house within a company legal department.
• Experience in contract management, including overseeing a contract management system.
• Corporate entity maintenance experience is preferred.

Skills and Abilities

• Excellent communication skills with both internal and external stakeholders.
• Strong organizational and time management skills with the ability to prioritize and manage multiple projects and deadlines.
• Confidence and self-assurance in various professional settings.
• Proven ability to handle long-term or complex legal projects with significant financial or business impact.
• Strong business acumen, analytical skills, and writing proficiency.
• Willingness to travel occasionally (up to 10% per year).

Education

• Paralegal certificate or equivalent work experience is required.

Physical Requirements

• The position involves prolonged sitting, standing, manual dexterity, stooping, bending, and minimal lifting.

Equal Employment Opportunity

The employer is an equal opportunity organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other protected characteristic.