Docketing Administrator (Flexible Location)

Overview

A leading global law firm is seeking a Docketing Administrator to support clients, attorneys, paralegals, and secretaries in all aspects of docketing related to U.S., PCT, and foreign patent rules. This role reports directly to the Docketing Supervisor and Manager of IP Prosecution Services.

Responsibilities

• Maintain the docketing database (Foundation IP) for all patents in the U.S., PCT, and foreign countries.
• Collaborate with attorneys, patent assistants, paralegals, and foreign filing teams throughout the patent filing process.
• Manage and maintain internal patent docketing deadlines using an electronic database; review and correct previously entered data for accuracy.
• Handle assigned docketing projects.
• Review and process all incoming patent mail, including docketing dates and action reminders from the U.S. Patent and Trademark Office (USPTO), Patent Cooperation Treaty (PCT), and foreign associates.
• Correspond with foreign associates regarding docketing discrepancies and special projects, including transfers.
• Review all filings submitted to the USPTO for completion and formatting accuracy.
• Monitor docketing finals reports; send reminders to the legal team; follow up on outstanding finals deadlines daily; communicate unresolved items to management.
• Monitor and pay U.S. and foreign maintenance fees and annuities using the docketing system and third-party service providers.

Requirements

• Bachelor’s degree.
• Minimum of 3 years of docketing experience in a fast-paced law firm environment.
• Experience with global patent prosecution practices.
• Strongly preferred experience with life sciences-based patent prosecution.
• Experience with annuity monitoring and payment is a plus.
• Strong attention to detail with the ability to manage multiple tasks simultaneously and meet deadlines with minimal supervision.
• Sound judgment and ability to maintain confidentiality of sensitive information.
• Proactive problem identification and solution development skills.
• Ability to work independently and escalate concerns when necessary.
• Excellent interpersonal, organizational, and communication skills, both written and verbal.
• Ability to work well in a team environment and maintain a positive atmosphere.
• Strong technical skills in Microsoft Word, Excel, and patent docketing software; experience with ePCT and Foundation IP is a plus.
• Willingness and flexibility to work overtime as needed.

Compensation & Benefits

• Anticipated salary range: $70,000 - $100,000.
• Actual salary will be based on qualifications, relevant experience, education, certifications, and location.

Location

• This position requires physical presence in the office regularly (at least three times per week or more, depending on policy or business needs).

Equal Opportunity

The employer is committed to providing an equal opportunity work environment without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and expression, or any other legally protected status.