Docketing & E-Filing Specialist

Overview

This fully remote position of Docketing & E-Filing Specialist reports to the Office Administrator and supports the Case & E-Filing Project Manager by handling key functions such as e-filing documents in state and federal courts after review and approval.

Responsibilities

• Electronically file pleadings and court documents following established court and firm procedures within deadlines.
• Docket and calendar case information using the firm’s docketing system, ensuring accurate date calculations and generating reports on case history and upcoming filing deadlines.
• Perform preliminary review of documents for proper form and complete finalizing procedures before filing.
• Conduct research using resources such as Westlaw, PACER, and related databases and communicate findings.
• Provide attorneys and paralegals with information on electronic filing procedures and protocols; communicate about court filings.
• Arrange delivery of courtesy copies of documents to judges and court personnel as directed.
• Add and delete cases and recipients in the docketing system.
• Monitor group inbox frequently and direct emails appropriately.
• Provide sample forms of pleadings and other legal documents from electronic files.
• Assist with miscellaneous projects as needed.

Requirements

• Knowledge of court rules and procedures in state, federal, and appellate courts.
• Familiarity with NY, NJ, and CT filing procedures and calendar deadlines.
• Experience with court docketing and calendaring procedures.
• Excellent organizational skills; ability to work independently and under pressure with strong attention to detail.
• Self-starter, highly organized, and a team player.
• Ability to plan, organize, and complete multiple related activities.
• Strong follow-up and follow-through skills to deliver high-quality work.
• Significant interaction with lawyers, court, and clerical staff requiring solid interpersonal, verbal, and written communication skills.
• Minimum of 3 years litigation paralegal experience preferred.
• Excellent oral and written communication skills with clear, concise, and accurate articulation.
• Strong legal research skills.
• Familiarity with CompuLaw or similar docketing systems, CM-ECF, NYSCEF, and ACMS.

Education

• Bachelor’s degree or equivalent combination of education and experience.

Compensation & Benefits

• Target base salary range for NY/MA applicants: $70,000 to $90,000, determined by experience, skills, qualifications, and location.
• Competitive benefits package including medical, dental, paid vacation, paid sick days, 401(k) plan, and other benefits.

Location

• Fully remote position.
• Hybrid work model available requiring 2-3 days per week in office for in-person collaboration (where applicable).

The employer is an equal opportunity organization committed to providing equal employment opportunities regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status, or any other legally protected class in accordance with applicable laws. Participation in the E-Verify program is maintained.