Docketing & E-Filing Specialist

Overview

This fully remote position of Docketing & E-Filing Specialist reports to the Office Administrator and supports the Case & E-Filing Project Manager by handling key functions including the e-filing of documents in state and federal courts after review and approval.

Responsibilities

• Electronically file pleadings and court documents following established court and firm procedures within deadlines.
• Docket and calendar case information using the firm’s docketing system, ensuring accurate date calculations and generating reports on case history and future filing deadlines.
• Perform preliminary review of documents for proper form and follow finalizing procedures before filing.
• Conduct legal research as assigned using resources such as Westlaw, PACER, and related databases, and communicate findings.
• Provide attorneys and paralegals with information on electronic filing procedures and protocols; communicate about court filings.
• Arrange delivery of courtesy copies of papers to judges and court personnel as directed.
• Add and delete cases and recipients in the docketing system.
• Monitor group inbox and direct emails appropriately.
• Provide sample forms of pleadings and other legal documents from electronic form files.
• Assist with miscellaneous projects as needed.

Requirements

• Knowledge of court rules and procedures in state, federal, and appellate courts.
• Familiarity with NY, NJ, and CT filing procedures and calendar deadlines.
• Experience with court docketing and calendaring procedures.
• Excellent organizational skills; ability to work independently and under pressure with strong attention to detail.
• Self-starter, highly organized, and a team player.
• Ability to plan, organize, and complete multiple related activities.
• Commitment to delivering high-quality work with strong follow-up and follow-through.
• Strong interpersonal, verbal, and written communication skills; frequent contact with lawyers, court, and clerical staff.
• Minimum of 3 years litigation paralegal experience preferred.
• Excellent oral and written communication skills with clear, concise, and accurate articulation.
• Strong legal research skills.
• Familiarity with CompuLaw or similar docketing systems, CM-ECF, NYSCEF, and ACMS.

Education

• Bachelor’s degree or equivalent combination of education and/or experience.

Compensation & Benefits

• Target base salary range for NY/MA applicants: $70,000 to $90,000, determined by experience, skills, qualifications, and office location.
• Competitive benefits package including medical, dental, paid vacation, paid sick days, 401(k) plan, and other benefits.

Location

• Fully remote position.

Additional Information

• The role involves significant interaction with legal professionals and court personnel.
• The organization supports a hybrid work model with a minimum of 2-3 days per week in-office work to facilitate collaboration, though this position is fully remote.
• Equal opportunity employer committed to providing equal employment opportunities regardless of legally protected characteristics.
• Participation in the E-Verify program.
• Unsolicited resumes from search firms will not be accepted or compensated.