Overview
This role supports the organization’s Intellectual Property (IP) Practice by managing patent prosecution docketing functions and ensuring compliance with established firm and departmental policies and procedures.
Working under the guidance of the Docketing Manager, the incumbent provides administrative and technical support to attorneys and other professionals engaged in patent prosecution. The position involves extensive and ongoing training to build a thorough understanding of complex docketing processes and procedures, independent management of assigned responsibilities within established guidelines, and effective collaboration with colleagues across all firm offices.
This position is fully remote.
Responsibilities
- Work with attorneys, paralegals, and legal administrative assistants to ensure patent-related issues are addressed in a timely and efficient fashion.
- Maintain docketing databases for all domestic and foreign patent prosecution matters, including:
- Accurately entering, monitoring, and clearing deadlines in a timely manner
- Scanning and attaching relevant patent images
- Review and determine actions and due dates from various types of communication regarding domestic and foreign patent filing (including communication with foreign correspondents), prosecution, renewal, and Patent Trial and Appeal Board matters.
- Review various websites to ascertain status of foreign and domestic patents.
- Ensure integrity of the patent database by performing quality review of docketed events, deadlines, and matter information for accuracy, consistency, and completeness, and escalate discrepancies as appropriate.
- Prepare regularly scheduled (monthly, weekly) and specially requested docket reports for clients, attorneys, paralegals, and their legal administrative assistants on a timely basis.
- Assist with special projects and perform other duties as assigned by attorneys, paralegals, and the Manager.
Requirements
- 5–7 years of substantive patent docketing experience in a law firm or corporate legal department, with significant responsibility for patent prosecution docketing.
- Extensive experience with U.S., foreign, and PCT patent docketing, including a strong understanding of:
- USPTO rules
- International patent procedures
- Statutory deadlines
- National/regional phase requirements
- Ability to analyze patent correspondence, calculate and verify deadlines, identify potential docketing issues, and escalate concerns appropriately.
- Strong organizational skills and attention to detail, including experience supporting U.S. and foreign patent filings.
- High school diploma or equivalent required; additional college or business education preferred.
- Demonstrated reliability and professionalism.
- Flexibility to work additional hours when business needs require.
Preferred Qualifications
- Additional college or business education.
Compensation & Benefits
- Targeted salary range: $80,000–$85,000.
- Actual pay depends on factors such as experience, qualifications, and location.
Benefits for eligible employees include:
- Medical, dental, vision, and life insurance
- Health savings accounts
- Flexible spending accounts
- Short- and long-term disability
- 401(k) retirement savings plan
- Paid time off, sick leave, and paid holidays
- Employee assistance program
Location