Docketing Specialist

Overview

This role involves serving as a Litigation Docketing Specialist responsible for monitoring and managing docketing requests and deadlines within assigned groups. The position requires timely and accurate docketing in accordance with established guidelines and procedures using docketing software. This is a remote position available to candidates located in Atlanta, Austin, Chicago, Cincinnati, Cleveland, Columbus, Dallas, Denver, Houston, Philadelphia, or Seattle.

Responsibilities

• Independently docket for designated assignment groups, which may include specific offices, practice groups, or shared email inboxes.
• Review filed documents and written docketing requests to identify and docket all relevant deadlines.
• Conduct limited research to verify deadlines by reviewing court and agency websites and dockets.
• Communicate regularly with case teams to obtain additional information necessary for accurate docket maintenance.
• Verify the accuracy of docketed items and deadlines generated by docketing software.
• Ensure case information and timekeepers are accurate on each matter.
• Generate and distribute docket reports to case teams.
• Respond promptly and professionally to inquiries from case teams regarding deadline calculations, court and agency rules, and docketing guidelines.
• Maintain up-to-date knowledge of rules and procedures relevant to the assigned docketing group.

Requirements

• High school diploma or GED.
• Minimum of 3 years of litigation docketing experience using docketing software.
• Strong knowledge of litigation processes, court rules, and procedures.
• Familiarity with federal and state court systems, arbitration, mediation, and administrative government agencies.
• Proficiency with docketing software, preferably Aderant’s CompuLaw and/or Milana.
• Demonstrated proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Familiarity with PACER and other electronic case filing systems.
• Strong critical thinking skills to analyze complex orders and their impact on deadlines.
• Excellent organizational, time management, and prioritization skills.
• Ability to work collaboratively within a team and adapt to changing business demands.
• Professional integrity with the ability to maintain confidentiality and build trust.
• Strong oral and written communication skills to interact effectively with clients, attorneys, partners, and staff.
• Ability to perform basic mathematical operations.
• Ability to interpret instructions and solve problems involving concrete and abstract variables.
• Willingness to work overtime as needed, occasionally exceeding 40 hours per week.

Preferred Qualifications

• Paralegal certificate is preferred.

Physical Demands

• Regularly required to sit, use hands to handle objects and input data, and communicate verbally.
• Frequently required to walk.
• Occasionally required to stand, reach, stoop, kneel, bend, crouch, or crawl.
• Ability to operate standard office equipment including computers, copiers, and fax machines.
• Occasionally lift and/or move up to 25 pounds.
• Vision abilities required include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• The noise level is usually moderate.

Compensation

• The expected annual salary range is $65,000 to $90,000.
• Salary will be determined based on experience, education, training, and relevant skills.

Location

• Remote position available for candidates located in Atlanta, Austin, Chicago, Cincinnati, Cleveland, Columbus, Dallas, Denver, Houston, Philadelphia, or Seattle.