Docketing Specialist

Overview

A premier international labor and employment law firm is seeking a Docketing Specialist to join its firm-wide litigation support team. This full-time, remote position involves accurately tracking, calculating, and maintaining litigation deadlines in accordance with court rules, jurisdictional requirements, and firm protocols. The role supports consistent and reliable docketing services across multiple offices.

Responsibilities

• Enter, maintain, and monitor court and administrative deadlines using Aderant Milana.
• Review and analyze legal documents such as pleadings, court notices, correspondence, complaints, summonses, motions, and other case materials to identify and calculate deadlines.
• Update and maintain case information, deadlines, and docket entries accurately in the docketing system.
• Monitor upcoming deadlines and communicate critical dates to attorneys, paralegals, legal secretaries, and administrative staff.
• Ensure accuracy and completeness of docket entries across multiple jurisdictions.
• Perform routine audits and reviews of docket entries to verify compliance with court rules, jurisdictional requirements, and firm protocols.
• Escalate discrepancies, conflicts, or potential risks to senior team members as appropriate.
• Collaborate with attorneys, paralegals, legal secretaries, and administrative staff to support deadline management and case activity.
• Provide responsive and reliable service in a centralized docketing model.
• Work with docketing team members to ensure workload balance, coverage, and continuity.
• Utilize Aderant Milana and related tools to manage docketing workflows efficiently.
• Follow established procedures and contribute to continuous improvement efforts.
• Support data clean-up, migration, and other system-related projects as needed.
• Participate in training programs and ongoing development to enhance docketing knowledge and system proficiency.
• Stay current on relevant court rules, procedural updates, and jurisdictional requirements.
• Assist with onboarding, training, and knowledge sharing within the team as appropriate.

Requirements

• Two to five years of law firm or legal support experience; docketing experience preferred.
• Familiarity with docketing systems required; experience with Aderant Milana is a plus.
• Basic understanding of court rules, litigation procedures, and deadline calculation.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational skills and ability to manage multiple priorities in a deadline-driven environment.
• Ability to work effectively in a centralized, multi-office service model.
• Strong written and verbal communication skills.
• Demonstrated accountability, reliability, responsiveness, and sound judgment.
• Ability to collaborate effectively with attorneys, paralegals, legal secretaries, administrative staff, and docketing team members.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Familiarity with electronic filing systems, court portals, or litigation support tools is a plus.

Education

• Associate or bachelor’s degree or commensurate experience.

Work Environment

• Fully remote position open to candidates nationwide.
• Must have a reliable internet connection and be able to work standard business hours aligned with the firm’s needs.

Compensation & Benefits

• Hourly rate range: $32.00 - $50.00, determined by factors including location, experience, internal equity, skills, and qualifications.
• Comprehensive benefits package including health, dental, and vision insurance.
• 401(k) with profit sharing.
• 15 days of paid time off (including sick leave as applicable).
• 10 paid holidays per benefit year.
• Wellness programs and 24/7 telehealth services.

Equal Opportunity

Qualified applicants with arrest or conviction records will be considered in accordance with applicable fair chance laws. The employer provides equal employment opportunities regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status.

Additional Information

• Relocation costs are not covered.
• Only direct applicants will be considered; third-party recruiters or agencies will not be contacted.
• No phone inquiries, please.
• The employer may use AI tools as part of the initial resume screening process; this is not an automated employment decision tool and will not be used to make selection decisions.
• Additional duties and responsibilities may be assigned as needed.