Group IP Paralegal

Overview

A partner organization is seeking a Group IP Paralegal based in the United States to support global intellectual property operations. This role provides critical administrative and operational support for managing patents, trademarks, and related IP assets across multiple jurisdictions.

Responsibilities

• Provide end-to-end administrative and operational support to IP counsel for patents, trademarks, designs, and copyrights.
• Prepare, format, file, and manage patent, trademark, and design documentation for submission to USPTO, EP, PCT, and other international offices.
• Maintain and update IP docketing systems to ensure accurate tracking of deadlines, filings, and formal requirements.
• Coordinate with foreign outside counsel for national and regional filings, ensuring compliance with jurisdictional requirements.
• Manage central IP communications channels, routing requests, updates, and documentation to relevant stakeholders.
• Generate reports and data extracts from IP management systems to support counsel decision-making and portfolio oversight.
• Support IP asset integration and divestiture activities related to mergers and acquisitions.
• Administer inventor remuneration and related IP compensation processes according to internal policies.

Requirements

• Bachelor’s degree or equivalent qualification.
• Minimum of 4 years’ experience in patent prosecution support, IP administration, or paralegal roles within an intellectual property environment.
• Strong knowledge of US, European (EP), and international patent and trademark prosecution processes.
• Proficiency with IP docketing and portfolio management systems (e.g., IP Folio or similar).
• Highly detail-oriented with strong analytical, organizational, and data management skills.
• Ability to manage multiple deadlines and prioritize tasks in a fast-paced, global environment.
• Strong communication and coordination skills for collaboration with internal counsel and external legal partners.
• Experience supporting cross-border IP filings and formalities-based legal processes is highly valued.

Compensation & Benefits

• Annual salary range: $86,000 – $91,000, with eligibility for bonus or incentive compensation.
• Comprehensive benefits package including medical, dental, and vision insurance.
• 401(k) retirement savings plan for eligible employees.
• Paid time off and flexible remote work arrangements for eligible roles.
• Exposure to global intellectual property operations and cross-border legal processes.

Location

• United States-based position.