Overview
This role involves supporting immigration legal processes by preparing and managing immigration filings and client communications. The position requires hands-on assembly of petition packets, direct client interaction, and coordination with legal staff to ensure timely and accurate submissions.
Responsibilities
- Draft immigration legal documents, including forms, supporting documentation, and client correspondence such as document requests and status updates.
- Assemble immigration petition and application packets manually, ensuring all required forms and exhibits are accurate, complete, and properly organized before submission.
- Communicate directly with clients to request missing documents, confirm receipt, answer routine questions, and provide status updates.
- Track the status of filings and deadlines, identifying missing information or documents needed to keep cases on schedule.
- Manage incoming and outgoing mail related to immigration practice, including sorting, logging, and routing time-sensitive correspondence and filings.
- Maintain organized physical and digital case files through scanning, filing, and data entry.
- Coordinate with attorneys and legal staff to confirm packet requirements and ensure timely submissions.
- Handle sensitive client documents such as passports, identification, immigration records, and medical records with accuracy and confidentiality.
Requirements
Must-Haves
- Experience in immigration legal work, such as in a law firm, legal administration, paralegal, or similar role within an immigration practice.
- Self-motivated with the ability to independently drive case progress and manage priorities with minimal supervision.
- Comfortable performing high-volume, hands-on, manual tasks.
- Exceptional attention to detail to identify missing documents and errors before they become issues.
- Strong organizational skills to manage multiple cases and deadlines simultaneously without losing track.
- Clear and professional communication skills, both verbal and written, comfortable serving as a direct point of contact for clients.
- Trustworthy in handling sensitive and confidential client information.
- Ability to thrive in a fast-paced, deadline-driven legal environment.
Nice-to-Haves
- Experience with specific immigration filing types such as family-based or employment-based petitions.
- Experience working in a technology-driven or startup environment.
- Familiarity with immigration case management software.
- Bilingual proficiency in English and Spanish.
Location
Not specified.