Intellectual Property and Business Paralegal

Overview

An established law firm specializing in intellectual property and business law is seeking an experienced IP and Business Paralegal to join their fully remote team. This full-time role involves supporting attorneys and clients with trademark portfolios, copyright applications, and general business legal matters. The position requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Assist attorneys with trademark searches, trademark and copyright applications, and maintenance filings.
• Gather specimens and deposit copies related to IP filings.
• Conduct monthly trademark monitoring and respond to Office Actions.
• Draft cease-and-desist letters and other legal correspondence.
• Manage the IP docket and track deadlines to ensure timely filings.
• Support general business matters including drafting documents and submitting filings with secretaries of state.
• Serve as a point of contact for client communications, including follow-ups, information gathering, and scheduling.
• Maintain accurate and up-to-date records of client matters, deadlines, and communications within firm systems.
• Stay informed on relevant legal developments to support client strategy.
• Manage multiple priorities and deadlines in a remote work environment.
• Meet a quarterly billable hour requirement of 360 hours.

Required Qualifications

• Minimum 5 years of experience in intellectual property law, either in a law firm or in-house setting.
• Strong working knowledge of trademark and copyright processes, including USPTO systems.
• Experience with IP docketing and search software; familiarity with Markify and DocketTrak preferred.
• Excellent organizational skills and meticulous attention to detail.
• Clear and professional communication skills, comfortable working directly with clients.
• Ability to take ownership of work and proactively solve problems.
• Comfortable learning and adapting to new technology and software, including Google Suite, Microsoft Office, Dropbox, Zoom, Slack, and Asana.
• High level of accountability, integrity, and professionalism.
• Ability to manage own schedule and workload independently in a fast-paced, remote environment.
• Strong interpersonal skills and ability to work well with team members and clients.
• Demonstrated curiosity and commitment to self-development.
• Coachable and receptive to feedback.

Education

• Bachelor's degree or Paralegal Certificate required.

Workspace and Location Requirements

• Must reside within the United States; Eastern Time Zone preferred.
• Professional, distraction-free workspace suitable for client and team video calls.
• Ability to participate in video meetings in professional attire.
• Flexible schedule between 9 am and 5 pm EST with regular availability for communications.
• Reliable high-speed internet connection.
• Prior remote work experience is a plus.

Compensation and Benefits

• Starting hourly rate between $25 and $30, depending on experience.
• Opportunity to transition to a salaried position ($60,000-$65,000 annually) after a 90-day trial period, contingent on satisfactory onboarding and meeting billable hour requirements.
• Customized home office technology startup package.
• Benefits eligible after 90-day trial period, including:
  • 100% employer-covered employee health insurance (family coverage available at employee cost) with Health Savings Account.
  • Paid time off, paid holidays, and birthday leave.
  • Parental leave.
  • 401(k) plan with employer matching.
  • Cell phone and internet reimbursement.
  • Ongoing professional development opportunities.

Hiring Process

The interview process includes individual and team interviews. Candidates advancing to team interviews will complete a paid test project. Interviews are expected to begin at the end of June 2026, with onboarding planned for July/August 2026.