Intellectual Property (IP) Paralegal

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Posted Sep 21, 2026

Remote · US · ask about Worldwide Full Time

$45 – $53/hr

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Overview

This position supports the Intellectual Property (IP) team as an IP Paralegal, providing organizational and practice-specific assistance to attorneys handling patent prosecution and trademark matters. The role will be based on a remote basis with an office location in Washington, D.C., Minneapolis, or Salt Lake City.

The role reports to the Senior IP Prosecution Manager.

Responsibilities

Manage and organize U.S. & foreign patent and trademark dockets and processes for multiple IP attorneys
Prepare and file Provisional, U.S. Utility, Continuation, Divisional, Design, PCT & 371 US national stage applications, and reissue applications with the U.S. Patent and Trademark Office (USPTO)
File follow-on patent and trademark prosecution submission requirements, including responses to office actions and issue fee payments with the USPTO
Prepare and file PCT applications with the IB and USPTO
Effect national phase entry of PCT applications
Prepare client formalities for execution (e.g., Declarations, Assignments & Power of Attorney)
Perform assignment searches, assignment recordings, and handle chain of title projects
Manage docketing and calendaring with strong time-management awareness of and sensitivity to filing deadlines
Manage and update files using the USPTO Patent Center database and prepare responses as needed
Review, file, and prepare Information Disclosure Statements and accompanying documents
Draft shells for Office Action Responses
Provide client management support by maintaining client portals, updating client status charts, running client docket reports for portfolio analysis, and communicating with clients regarding upcoming U.S. patent deadlines, requests for instructions, formalities reminders, and filings
Calculate Patent Term Adjustments and process payment of Issue Fees
Correspond with foreign associates, oversee foreign associates’ invoices, and prepare reporting letters to clients
Effect portfolio transfers and manage multi-client portfolios
File and assist in prosecution of design applications, including convention deadlines for filing abroad
Proof and edit patent and trademark applications, formal documents, and office actions; prepare office action shell responses
Meet all ethical and professional requirements of the firm and complete required learning and development
Meet internal and external deadlines, including successful time management during prolonged periods of intense work during and after regular office hours
Fulfill firm administrative responsibilities, including timekeeping and billing requirements
Assist with other department activities as needed and perform additional duties as assigned
Be flexible to work overtime as needed

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Qualifications

Skills & Competencies

High attention to detail, outstanding organizational skills, and ability to manage time effectively
Ability to work under pressure to meet strict deadlines in a fast-paced, high-pressure environment
Ability to maintain composure, positive outlook, and professionalism
Ability to recognize confidential, sensitive, and proprietary information and maintain confidentiality
Highly motivated self-starter who can work with minimal supervision and take a proactive, team-oriented approach
Ability to work independently and as part of a cross-functional, collaborative team
Excellent interpersonal and communication skills (oral and written), including active listening and ability to convey information clearly
Ability to deal calmly and effectively with high-stress situations, including unfavorable situations and/or when constructive criticism is given

Education & Prior Experience

Bachelor’s Degree required
Certificate in Paralegal studies from an accredited institution preferred; equivalent experience considered
Certified Paralegal a plus
Minimum five years of relevant work experience in a professional environment (law firm experience preferred)
Extensive knowledge of U.S. patent rules and procedure; knowledge of PCT and/or national laws of other countries
Previous experience with Anaqua is a plus
Copyright application filing experience is a plus

Technology

Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
Exceptional computer skills with ability to learn new software applications quickly
Previous experience with iManage is a plus
Basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations in a professional services environment
Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows as appropriate and/or directed
Proactive approach to learning and adapting to emerging AI and related technologies and contributions to a culture of innovation