IP Admin Senior Analyst (Patent Docketing)

Overview

This position is for an IP Admin Senior Analyst to join the Filing and Prosecution Team. The role provides filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers.

This position is subject to U.S. export control requirements under the Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR).

Responsibilities

• Interact with internal and external stakeholders, expressing ideas, organizing, and delivering information appropriately in a virtual, highly matrixed and global environment.
• Plan and organize tasks and work responsibilities to achieve objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution.
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
• Manage, create, and maintain documents on behalf of customers as directed, including:
  • Scanning and filing of incoming documents
  • Retrieving and sending requested documents to customers
  • Managing unfiled matters
  • Handling file intakes and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including:
  • Intellectual property applications (domestic and international)
  • Information Disclosure Statements (IDS)
  • Formalized priority claims
  • Formal documents such as ADS, Power of Attorney, PCT forms, and other forms as needed
• Maintain customer docket and run reports as appropriate.
• Correspond internally and externally regarding deadlines and application status.
• Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time-tracking system within prescribed deadlines and SLAs.
• Liaise with other areas of the business, as defined, to meet customer expectations and ensure adherence to agreed or required service levels.

Requirements

• Associate’s degree or equivalent relevant work experience.
• 2+ years of patent docketing experience.
• Experience using IP management software.
• Proficiency with Microsoft Office tools (Outlook, Word, Excel).

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• Paralegal certificate from an ABA approved program (plus).
• Work experience in the pharmaceutical industry.

Compensation & Benefits

• Expected base salary (US Only): $50,000 - $70,000 USD per year.
• Eligible for bonus earnings.
• Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.
• Benefits may include medical, dental, prescription drug, life insurance, 401k with match, long-term disability coverage, vacation, sick time, volunteer time, discount programs, and other benefits.

Location & Work Schedule

• Full-time, permanent position.
• Remote position in the United States, preferably in CST or EST.