Overview
This role is for an IP Admin Senior Analyst to join a Filing and Prosecution Team. The position provides filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers, with a focus on delivering excellent service.
This position is subject to U.S. export control requirements under the Export Administration Regulations ("EAR") and International Traffic in Arms Regulations ("ITAR").
Responsibilities
- Interact with internal and external stakeholders, organizing and delivering information appropriately in a virtual, highly matrixed, and global environment.
- Plan and organize tasks to achieve objectives while adhering to organizational policies and procedures.
- Process incoming and outgoing domestic and international communications in IP management software.
- Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution.
- Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
- Manage, create, and maintain documents on behalf of customers as directed, including scanning and filing incoming documents, retrieving and sending requested documents, handling unfiled matters, and managing file intakes and file transfers.
- Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including:
- Intellectual property applications (domestic and international)
- Information Disclosure Statements (IDS)
- Formalized priority claims
- Formal documents such as ADS, Power of Attorney, PCT forms, and other forms as needed
- Maintain customer docket(s), run reports as appropriate, and correspond internally and externally regarding deadlines and application status.
- Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
- Assist in establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer needs and expectations.
- Document and track daily work in a time-tracking system within prescribed deadlines and SLA’s.
- Liaise with other business areas (as defined) to meet customer expectations and adhere to agreed or required service levels.
Requirements
- Associate’s degree or equivalent relevant work experience.
- 2+ years of patent docketing experience.
- Experience using IP management software.
- Proficiency with Microsoft Suite: Outlook, Word, and Excel.
Preferred Qualifications
- 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
- Experience with U.S. and foreign patent docketing and trademark filing & prosecution.
- A paralegal certificate from an ABA approved program (plus).
- Work experience in the pharmaceutical industry.
Compensation & Benefits
- Base salary (US only): $50,000 - $70,000 USD per year.
- Eligible for bonus earnings.
- Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.
- Benefits package includes:
- Medical, dental, prescription drug
- Life insurance
- 401k with match
- Long term disability coverage
- Vacation, sick time
- Volunteer time
- Discount programs
- Other benefits
Location & Hours of Work
- Full time, permanent position.
- Remote position working in the United States, preferably in CST or EST.