IP Admin Senior Analyst (Patent Docketing)

Overview

This role is for an IP Admin Senior Analyst to join the Filing and Prosecution Team. The position provides filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers, while meeting established service standards.

This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

Responsibilities

• Interact with internal and external stakeholders; organize and deliver information effectively in a virtual, matrixed, global environment.
• Plan and organize tasks to meet objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution-related documents with the USPTO across all stages of prosecution.
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
• Manage, create, and maintain customer documents as directed, including scanning and filing incoming documents, retrieving and sending requested documents to customers, handling unfiled matters, and supporting file intakes and file transfers.
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including intellectual property applications (domestic and international), Information Disclosure Statements (IDS), formalized priority claims, ADS, Power of Attorney, PCT forms, and other forms as needed.
• Maintain customer dockets, run reports as appropriate, and correspond internally and externally regarding deadlines and application status.
• Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to support quality improvement efforts that meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time-tracking system within prescribed deadlines and SLAs.
• Liaise with other areas of the business as needed to meet customer expectations and adhere to agreed or required service levels.

Requirements

• Associates Degree or equivalent relevant work experience
• 2+ years of patent docketing experience
• Experience using IP management software
• Experience in Microsoft Suite: Outlook, Word and Excel

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio
• U.S. and foreign patent docketing and trademark filing & prosecution experience
• Paralegal certificate from an ABA approved program
• Work experience in the pharmaceutical industry

Compensation & Benefits

• Expected base salary (US Only): $50,000 - $70,000 USD per year
• Eligible for bonus earnings
• Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors
• Benefits may include medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and other offerings

Location & Schedule

• Full Time, permanent position
• Remote position working in the United States, preferably in CST or EST