IP Admin Senior Analyst (Patent Docketing)

Overview

This role is for an IP Admin Senior Analyst to join the Filing and Prosecution Team. Responsibilities include providing filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers, while delivering high-quality support in a customer-focused environment.

This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

Responsibilities

• Interact with internal and external stakeholders; organize and deliver information appropriately in a virtual, highly matrixed, and global environment.
• Plan, organize, and manage tasks and work responsibilities to achieve objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution.
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
• Manage, create, and maintain documents on behalf of customers as directed, including scanning and filing incoming documents, retrieving and sending requested documents, handling unfiled matters, and supporting file intakes and file transfers.
• Prepare documents for signature and collaborate with customer contacts to meet requirements of various patent offices, including:
  • Intellectual Property applications (domestic and international)
  • Information Disclosure Statements (IDS)
  • Formalized priority claims
  • Formal documents such as ADS, Power of Attorney, PCT forms, and other forms as needed
• Maintain customer dockets and run reports as appropriate; correspond internally and externally regarding deadlines and application status.
• Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to support quality improvement efforts that meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time-tracking system within prescribed deadlines and SLAs.
• Liaise with other business areas as needed to meet customer expectations and maintain adherence to agreed or required service levels.

Requirements

• Associates Degree or equivalent relevant work experience
• 2+ years of patent docketing experience
• Experience using IP management software
• Experience with Microsoft Office (Outlook, Word, Excel)

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio
• U.S. and foreign patent docketing and trademark filing & prosecution experience
• A paralegal certificate from an ABA approved program (plus)
• Work experience in the pharmaceutical industry

Compensation & Benefits

• Expected base salary (US Only): $50,000 - $70,000 USD per year
• Eligible for bonus earnings
• Individual pay based on experience, education, skill and ability, expertise, and relevant factors
• Benefits may include medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and other benefits

Location & Hours of Work

• Full Time, permanent position
• Remote position working in the United States, preferably in CST or EST