Overview
This role is for an IP Admin Senior Analyst to join the Filing and Prosecution Team. Responsibilities include providing filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management. The position involves supporting customers with a focus on service delivery in a virtual, highly matrixed, global environment.
This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).
Responsibilities
- Interact with internal and external stakeholders; organize and deliver information appropriately in a virtual, highly matrixed and global environment.
- Plan and organize tasks and work responsibilities to achieve objectives; adhere to organizational policies and procedures.
- Process incoming and outgoing domestic and international communications in IP management software.
- Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution.
- Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
- Manage, create, and maintain documents on behalf of customers as directed, including scanning and filing incoming documents, retrieving and sending requested documents to customers, handling unfiled matters, and managing file intakes and file transfers.
- Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including:
- Intellectual Property applications (domestic and international)
- Information Disclosure Statements (IDS)
- Formalized priority claims
- Formal documents such as ADS, Power of Attorney, PCT forms, and other forms as needed
- Maintain customer docket and run reports as appropriate; correspond internally and externally regarding deadlines and status of applications.
- Maintain working knowledge of domestic and international intellectual property office rules and procedures.
- Assist in establishing policies and procedures to support quality improvement efforts that meet or exceed internal and external customer needs and expectations.
- Document and track daily work in a time-tracking system within prescribed deadlines and SLA’s.
- Liaise with relevant areas of the business to meet customer expectations by ensuring adherence to agreed or required service levels.
Requirements
- Associate’s Degree or equivalent relevant work experience.
- 2+ years of patent docketing experience.
- Experience using IP management software.
- Experience in Microsoft Suite: Outlook, Word, and Excel.
Preferred Qualifications
- 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
- U.S. and foreign patent docketing and trademark filing and prosecution experience.
- A paralegal certificate from an ABA approved program (plus).
- Work experience in the pharmaceutical industry.
Compensation & Benefits
- Expected base salary (US only): $50,000 - $70,000 USD per year.
- This role is eligible for bonus earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.
- Benefits may include medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and other benefits.
Location & Work Schedule
- Full Time, permanent position.
- Remote position working in the United States, preferably in CST or EST.
Equal Employment Opportunity
The employer is committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment and complies with applicable non-discrimination laws in all locations.