IP Admin Senior Analyst (Patent Docketing)

Overview

This role is responsible for providing filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements (IDS), and/or reference management to customers. Work includes delivering support in alignment with customer-focused service expectations.

This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

Responsibilities

• Interact with internal and external stakeholders, clearly expressing ideas and organizing/delivering information in a virtual, highly matrixed, global environment.
• Plan and organize tasks and work responsibilities to meet objectives while adhering to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Routinely review and file prosecution-related documents with the USPTO for all stages of prosecution.
• Coordinate and facilitate timely instructions to foreign agents to meet deadlines for non-US patent or trademark prosecution.
• Manage, create, and maintain documents on behalf of customers as directed, including scanning and filing incoming documents, retrieving and sending requested documents, handling unfiled matters, and completing file intakes and file transfers.
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including:
  • Intellectual property applications (domestic and international)
  • Information Disclosure Statements (IDS)
  • Formalized priority claims
  • Formal documents such as ADS, Power of Attorney, PCT forms, and other forms as needed
• Maintain customer docket and run reports as appropriate.
• Correspond internally and externally regarding deadlines and the status of applications.
• Develop and maintain working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to support quality improvement efforts that meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time-tracking system within prescribed deadlines and SLAs.
• Liaise with other areas of the business (as defined) to meet customer expectations and adhere to agreed or required service levels.

Requirements

• Associate degree or equivalent relevant work experience.
• 2+ years of patent docketing experience.
• Experience using IP management software.
• Experience with Microsoft Suite: Outlook, Word, and Excel.

Preferred Qualifications

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• A paralegal certificate from an ABA-approved program.
• Work experience in the pharmaceutical industry.

Compensation & Benefits

• Expected base salary (US Only): $50,000 - $70,000 USD per year.
• Eligible for bonus earnings.
• Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.
• Benefits may include: medical, dental, prescription drug, life insurance, 401k with match, long-term disability coverage, vacation, sick time, volunteer time, discount programs, and other offerings.

Location

• Full-time, permanent position.
• Remote position working in the United States, preferably in CST or EST.