IP Docket Specialist

Overview

This role supports the firm’s Intellectual Property (IP) docketing operations by monitoring assigned shared mailboxes and related docket requests, then docketing items in a timely manner in accordance with firm guidelines and procedures using the firm’s IP business docketing software.

Responsibilities

• Independently docket for designated assignment groups (multiple offices and/or shared docketing mailboxes), including:
  • Review and accurately comprehend documents submitted to ensure all deadlines are identified and docketed.
  • Review USPTO and foreign filings and double-check accuracy via the foreign and domestic agency websites as necessary.
  • De-docket completed deadlines.
  • Verify the accuracy of docketed items and de-docketed items and resolve discrepancies.
  • Ensure the accuracy of timekeepers assigned to matters.
• Create, review, and distribute accurate matter reports.
• Respond professionally and constructively to requests from timekeepers and staff regarding docketed dates, and foreign and domestic agency rules and regulations.
• Collaborate with the IP Docket Manager to continually improve the firm’s docketing best practices, policies, and processes.
• Process abandoned and transferred matters and assist with onboarding of incoming portfolios.
• Assist the Docket Team with special projects as needed.
• Remain current with developments, procedures, and regulations in US and foreign filing entities.

Requirements

• 2-year degree or Paralegal Certificate required; 4-year degree preferred in related field.
• 3-5 years of IP docketing experience with specific proficiency using IP docketing software including PattsyWave.
• Strong knowledge of patent and trademark prosecution process as well as all facets of IP business workflows.
• Proficiency in Microsoft Office, Adobe products, and internet research.
  • Ability to prepare, export, edit, filter, sort, search, and reformat large spreadsheets within Excel.
• Strong attention to detail, analytical abilities, and resourcefulness.
• Ability to adapt to change and balance competing demands in a fast-paced environment.

Compensation & Benefits

Compensation is commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

• State of California: $64,000 - $132,000
• State of Colorado: $59,000 - $106,000
• State of Connecticut: $51,000 - $130,000
• State of Illinois: $58,000 - $113,000
• State of Maine: $44,000 - $101,000
• State of Maryland: $63,000 - $95,000
• State of Massachusetts: $64,000 - $123,000
• State of Minnesota: $64,000 - $107,000
• Jersey City, NJ: $70,000 - 127,000
• State of New York: $60,000 - $130,000
• State of Vermont: $64,000 - $122,000
• State of Virginia: $42,000 - $122,000
• State of Washington: $53,000 - $119,000
• Washington, D.C.: $83,000 - $122,000

The salaries above do not include a discretionary bonus. Bonus opportunities are non-guaranteed and depend on individual and firm performance.

Full-time employees receive benefits including:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• Additional benefits

Location

This position may be filled remotely or in any of the firm’s locations.

Application Requirements / Additional Information

• Please include a cover letter and resume when applying.
• Reasonable accommodations may be provided as necessary for individuals with disabilities to apply for and/or perform the essential functions of the position.
• EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.