IP Docket Specialist

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Posted Sep 10, 2026

Remote · US · ask about Worldwide Full Time

$42K – $132K/yr

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Overview

This role involves supporting intellectual property (IP) docketing operations by monitoring assigned shared mailboxes and docket requests, docketing deadlines in a timely manner according to firm guidelines and procedures, and assisting the IP Docket Team with additional projects as needed.

The position reports to the Senior IP Docket Manager and may be filled remotely or in any of the firm’s locations.

Responsibilities

Independently docket for designated assignment groups (multiple offices and/or shared docketing mailboxes), including:
- Review and accurately comprehend documents submitted to ensure all deadlines are identified and docketed.
- Review USPTO and foreign filings and double-check accuracy via the foreign and domestic agency websites as necessary.
- De-docket completed deadlines.
- Verify accuracy of docketed and de-docketed items and resolve any discrepancies.
- Ensure the accuracy of timekeepers assigned to matters.
Create, review, and distribute accurate matter reports.
Respond professionally and constructively to requests from timekeepers and staff regarding docketed dates and foreign and domestic agency rules and regulations.
Collaborate with the IP Docket Manager to continually improve docketing best practices, policies, and processes.
Process abandoned and transferred matters and assist with onboarding of incoming portfolios.
Assist the Docket Team with special projects as needed.
Remain current with developments, procedures, and regulations for U.S. and foreign filing entities.

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Requirements

2-year degree or Paralegal Certificate required; 4-year degree preferred in related field.
3–5 years of IP docketing experience with specific proficiency using IP docketing software including PattsyWave.
Strong knowledge of patent and trademark prosecution process and all facets of IP business workflows.
Proficiency in Microsoft Office, Adobe products, and internet research.
Ability to prepare, export, edit, filter, sort, search, and reformat large spreadsheets within Excel.
Strong attention to detail, analytical abilities, and resourcefulness.
Ability to adapt to change and balance competing demands in a fast-paced environment.

Compensation & Benefits

Compensation is commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location/state:

State of California: $64,000 - $132,000
State of Colorado: $59,000 - $106,000
State of Connecticut: $51,000 - $130,000
State of Illinois: $58,000 - $113,000
State of Maine: $44,000 - $101,000
State of Maryland: $63,000 - $95,000
State of Massachusetts: $64,000 - $123,000
State of Minnesota: $64,000 - $107,000
Jersey City, NJ: $70,000 - 127,000
State of New York: $60,000 - $130,000
State of Vermont: $64,000 - $122,000
State of Virginia: $42,000 - $122,000
State of Washington: $53,000 - $119,000
Washington, D.C.: $83,000 - $122,000

Salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time employees receive benefits including:

Medical and dental coverage
Life insurance
Short-term and long-term disability insurance
Pre-tax flexible spending account for certain medical and dependent care expenses
Employee assistance program
Paid Time Off
Paid holidays
Participation in a retirement plan program after meeting eligibility requirements
And more