IP Paralegal Assistant

Overview

This role supports a busy IP practice handling Patent and Trademark matters. The employer is seeking a candidate interested in building a long-term career within its IP practice group, with a focus on stability, continuity of client relationships, and deep institutional knowledge.

The position assists attorneys and paralegals with preparation, docketing, electronic filing, portfolio management, and registration and maintenance of Patent applications.

Responsibilities

• Assist with Patent and Trademark matters under the guidance of the IP Paralegal, including:
  • Research and compile information pertaining to national and international intellectual property rights
  • Prepare status summary reports for attorneys and clients
  • Coordinate international filings with foreign law offices and/or other foreign entities
  • Maintain a docket system of due dates for actions, including responses, renewals, oppositions, Section 8 and 15 affidavits, use affidavits, Patent Cooperation Treaty requirements, and payments of patent annuities in foreign countries
  • Perform document management duties as needed (e.g., photocopying, filing, scanning, courier delivery services)
  • Enter matter information into applicable software
  • Maintain familiarity with Patent & Trademark concepts, practices, and procedures
  • Learn and implement new technology, including adopting legal AI (familiarity/experience preferred)
• Expected to meet annual targeted billable hours of 1000
• Perform other duties as assigned

Requirements

• Ability to deliver superior service to internal and external customers and communicate effectively
• Ability to interact professionally and courteously with clients and employees at all times; professional appearance required
• Ability to work collaboratively within a team and adapt to changing business demands
• Ability to exercise good judgment, make sound practical decisions, and act decisively under deadlines
• High level of professional integrity and ability to maintain confidentiality
• Ability to lead and motivate the work of others; when applicable, ability to manage direct report(s)

Preferred Qualifications

• One year of patent experience
• Excellent organizational skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience with electronic court filings
• Ability to prioritize workflow and manage time
• Familiarity and experience adopting legal AI and ability to learn and implement new AI preferred

Compensation & Benefits

Compensation is commensurate with skill and experience. Exact compensation varies by skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location are:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

Bonus opportunities are non-guaranteed and depend on individual and firm performance (salaries do not include a discretionary bonus).

Full-time employees receive benefits including:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• Additional benefits

Location

This position may be filled remotely, our virtual office, or in any of the employer’s locations.

Other

• Please include a cover letter and resume when applying.
• EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.