IP Paralegal Assistant

Overview

This role supports a busy Intellectual Property (IP) practice focused on Patent and Trademark matters. The position involves assisting attorneys and paralegals with preparation, docketing, electronic filing, portfolio management, and registration and maintenance of Patent applications.

The employer is seeking a candidate interested in a long-term career within the IP practice group rather than a short-term or transitional role. The position may be filled remotely, through the employer’s virtual office, or in any of its locations.

Responsibilities

Under the guidance of the IP Paralegal, assist with Patent & Trademark matters, including:

• Research and compilation of information pertaining to national and international intellectual property rights
• Preparation of status summary reports for attorneys and clients
• Coordination of international filings with foreign law offices and/or other foreign entities
• Maintenance of docket system due dates for actions, including responses, renewals, oppositions, Section 8 and 15 affidavits, use affidavits, Patent Cooperation Treaty requirements, and payments of patent annuities in foreign countries
• Document management as needed, including photocopying, filing, scanning, and courier delivery services
• Data entry of matter information into applicable software
• Maintain familiarity with Patent & Trademark concepts, practices, and procedures
• Familiarity with adopting legal AI and ability to learn and implement new AI (preferred)
• Meet annual targeted billable hours of 1000
• Perform other duties as assigned

Requirements

• Ability to deliver superior service to internal and external customers and communicate effectively
• Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required
• Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands
• Ability to exercise good judgment at all times by making sound and practical decisions; assume responsibility for decisions and act decisively under deadlines
• High level of professional integrity; maintain confidentiality and build trust
• Ability to lead and motivate the work of others; when applicable, successfully manage direct report(s)

Preferred Qualifications

• One year of patent experience
• Familiarity/experience with adopting legal AI and ability to learn and implement new AI

Skills & Qualifications

• Excellent organizational skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Office Suite including Outlook, Word, and Excel
• Experience with electronic court filings
• Ability to prioritize workflow and manage time

Compensation & Benefits

Compensation is commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. Expected compensation ranges by location are:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

The salaries listed do not include a discretionary bonus. Bonus opportunities are non-guaranteed and depend on individual and firm performance.

Full-time employees receive benefits including:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• And more

Location

This position may be filled remotely (including the employer’s virtual office) or in any of the employer’s locations across the United States.

Equal Opportunity Statement

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

Application Requirements

Please include a cover letter and resume when applying.