IP Paralegal Assistant

Overview

This role supports attorneys and paralegals within a busy Intellectual Property practice, assisting with Patent and Trademark matters. The position is intended to be long-term and focused on building deep expertise over time. The role may be filled remotely, through the organization’s virtual office, or in any of its locations.

Responsibilities

• Assist attorneys and paralegals with a full range of Patent and Trademark matters.
• Support preparation, docketing, electronic filing, portfolio management, and registration and maintenance of Patent applications.
• Research and compile information pertaining to national and international intellectual property rights.
• Prepare status summary reports for attorneys and clients.
• Coordinate international filings with foreign law offices and/or other foreign entities.
• Maintain a docket system of due dates for actions, including:
  • Responses, renewals, oppositions
  • Section 8 and 15 affidavits
  • Use affidavits
  • Patent Cooperation Treaty requirements
  • Payments of patent annuities in foreign countries
• Perform document management duties as needed, including photocopying, filing, scanning, and courier delivery services.
• Enter matter information into applicable software.
• Maintain familiarity with Patent and Trademark concepts, practices, and procedures.
• Learn and adopt legal AI tools as preferred/available.
• Expected to meet annual targeted billable hours of 1000.
• Perform other duties as assigned.

Requirements

• Ability to deliver superior service to internal and external customers and communicate effectively.
• Ability to interact professionally and courteously with clients and employees at all times; professional appearance required.
• Ability to work collaboratively within a team and adapt to changing business demands.
• Ability to exercise good judgment, make sound practical decisions, assume responsibility for decisions, and act decisively under deadlines.
• High level of professional integrity; ability to maintain confidentiality and build trust.
• Ability to lead and motivate the work of others; where applicable, ability to successfully manage direct report(s).

Preferred Qualifications

• One year of patent experience.
• Excellent organizational skills.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with electronic court filings.
• Ability to prioritize workflow and manage time.

Compensation & Benefits

Compensation is commensurate with skill and experience. Exact compensation varies based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

The salaries listed do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time benefits include:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• And more

Location

• Remote (with a virtual office option)
• Or one of the organization’s locations

Application Requirements

Please include a cover letter and resume when applying.

Equal Opportunity Statement

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.