IP Paralegal Assistant

Overview

This role supports a busy intellectual property practice focused on patent and trademark matters. The organization is seeking a candidate interested in building a long-term career within its IP practice group, contributing to stable client relationships and developing deep institutional knowledge over time.

The position may be filled remotely, through the organization’s virtual office, or in any of its locations across the United States.

Responsibilities

Assist attorneys and paralegals with a full range of Patent and Trademark matters, including:

• Preparation support for patent and trademark matters
• Docketing and due date management
• Electronic filing
• Portfolio management
• Registration and maintenance of patent applications

Essential job functions include:

• Research and compilation of information pertaining to national and international intellectual property rights
• Preparation of status summary reports for attorneys and clients
• Coordination of international filings with foreign law offices and/or other foreign entities
• Maintenance of docket system of due dates for actions, including responses, renewals, oppositions, Section 8 and 15 affidavits, use affidavits, Patent Cooperation Treaty requirements, and payments of patent annuities in foreign countries
• Document management duties as needed, including photocopying, filing, scanning, and courier delivery services
• Data entry of matter information into applicable software
• Maintain familiarity with Patent & Trademark concepts, practices, and procedures
• Familiarity and experience with adopting legal AI and ability to learn and implement new AI preferred
• Expected to meet annual targeted billable hours of 1000
• Perform other duties as assigned

Requirements

• Ability to deliver superior service to internal and external customers and communicate effectively
• Ability to interact professionally and courteously with clients and employees at all times; professional appearance required
• Ability to work collaboratively within a team and adapt to changing business demands
• Ability to exercise good judgment, make sound and practical decisions, and act decisively under deadlines
• High level of professional integrity; ability to maintain confidentiality and build trust
• Ability to lead and motivate the work of others; when applicable, ability to manage direct report(s)

Preferred Qualifications

• One year of patent experience
• Excellent organizational skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Office Suite including Outlook, Word, and Excel
• Experience with electronic court filings
• Ability to prioritize workflow and manage time

Compensation & Benefits

Compensation is commensurate with skill and experience. Exact compensation varies based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

The salaries listed do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time benefits include:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• And more

Location

Remote (virtual office) or in any of the organization’s locations across the United States.