IP Paralegal Assistant

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Posted Aug 20, 2026

Remote · US Full Time

$47K – $79K/yr

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Overview

This position supports a busy intellectual property practice handling Patent and Trademark matters. The role is intended for a long-term career within the IP practice group and is not designed as a transitional role.

Responsibilities

Assist attorneys and paralegals with Patent and Trademark matters, including:

Research and compilation of information pertaining to national and international intellectual property rights
Preparation of status summary reports for attorneys and clients
Coordination of international filings with foreign law offices and/or other foreign entities
Maintenance of docket system of due dates for actions, including responses, renewals, oppositions, Section 8 and 15 affidavits, use affidavits, Patent Cooperation Treaty requirements, and payments of patent annuities in foreign countries
Document management duties as needed, including photocopying, filing, scanning, and courier delivery services
Data entry of matter information into applicable software
Ongoing familiarity with Patent & Trademark concepts, practices, and procedures
Familiarity with adopting legal AI and ability to learn and implement new AI (preferred)
Supporting preparation, docketing, electronic filing, portfolio management, and registration and maintenance of Patent applications
Performing other duties as assigned

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Requirements

Ability to deliver superior service to internal and external customers and communicate effectively
Ability to interact professionally and courteously with clients and employees at all times; professional appearance required
Ability to work collaboratively within a team and adapt to changing business demands
Ability to exercise good judgment, make sound and practical decisions, and act decisively under deadlines
High level of professional integrity; ability to maintain confidentiality and build trust
Ability to lead and motivate the work of others; when applicable, ability to successfully manage direct report(s)
Ability to prioritize workflow and manage time

Preferred Qualifications

One year of patent experience preferred
Experience with electronic court filings
Proficiency in Microsoft Office Suite including Outlook, Word and Excel
Excellent organizational skills
Excellent oral and written communication skills

Compensation & Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. Expected compensation ranges by location:

State of California: $57,000 - $79,000
State of Colorado: $49,000 - $68,000
State of Illinois: $54,000 - $75,000
Jersey City, NJ: $50,000 - $60,000
State of Maryland: $47,000 - $59,000
State of Massachusetts: $57,000 - $79,000
State of Minnesota: $48,000 - $60,000
State of New York: $55,000 - $66,000
State of Washington: $51,000 - $62,000
Washington, DC: $59,000 - $71,000

Salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time employees receive benefits including:

Medical and dental coverage
Life insurance
Short-term and long-term disability insurance
Pre-tax flexible spending account for certain medical and dependent care expenses
Employee assistance program
Paid Time Off
Paid holidays
Participation in a retirement plan program after meeting eligibility requirements
And more

The role is expected to meet annual targeted billable hours of 1000.