IP Paralegal Assistant

Overview

This position supports a busy intellectual property (IP) practice focused on patent and trademark matters. The role assists attorneys and paralegals with preparation, docketing, electronic filing, portfolio management, and registration and maintenance of patent applications.

This position may be filled remotely, through the organization’s virtual office, or in any of its locations across the United States.

The employer is seeking a candidate looking to build a long-term career within the IP practice group rather than a transitional role.

Responsibilities

Under the guidance of the IP Paralegal, assist with a range of Patent & Trademark matters, including:

• Research and compile information pertaining to national and international intellectual property rights.
• Prepare status summary reports for attorneys and clients.
• Coordinate international filings with foreign law offices and/or other foreign entities.
• Maintain a docket system of due dates for actions, including responses, renewals, oppositions, Section 8 and 15 affidavits, use affidavits, Patent Cooperation Treaty requirements, and payments of patent annuities in foreign countries.
• Perform document management as needed, including photocopying, filing, scanning, and courier delivery services.
• Enter matter information into applicable software.
• Maintain familiarity with Patent & Trademark concepts, practices, and procedures.
• Familiarity and experience with adopting legal AI, and ability to learn and implement new AI (preferred).
• Expected to meet annual targeted billable hours of 1000.
• Perform other duties as assigned.

Requirements

• Ability to deliver superior service to internal and external customers and communicate effectively.
• Professional and courteous interaction with clients and employees at all times; professional appearance required.
• Ability to work collaboratively in a team and adapt to changing business demands.
• Ability to exercise good judgment, make sound and practical decisions, and act decisively under deadlines.
• High level of professional integrity; ability to maintain confidentiality and build trust.
• Ability to lead and motivate the work of others; when applicable, ability to successfully manage direct report(s).

Preferred Qualifications

• One year of patent experience.

Additional Qualifications

• Excellent organizational skills.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with electronic court filings.
• Ability to prioritize workflow and manage time.

Compensation & Benefits

Compensation is commensurate with skill and experience. Exact compensation varies based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

These salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and depend on individual and firm performance.

Full-time employees receive benefits including:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• And more

Please include a cover letter and resume when applying.

Location

This position may be filled remotely (via the organization’s virtual office) or in any of its locations across the United States.