IP Paralegal Assistant

Overview

This role supports a busy Intellectual Property (IP) practice providing assistance to attorneys and paralegals handling Patent and Trademark matters. The position is intended as a long-term fit within the IP practice group, with the expectation of building expertise over time and taking on increasing responsibility.

Responsibilities

Under the guidance of the IP Paralegal, assist with Patent & Trademark matters, including:

• Research and compile information pertaining to national and international intellectual property rights
• Prepare status summary reports for attorneys and clients
• Coordinate international filings with foreign law offices and/or other foreign entities
• Maintain a docket system of due dates for actions, including:
  • Responses and renewals
  • Oppositions
  • Section 8 and 15 affidavits
  • Use affidavits
  • Patent Cooperation Treaty requirements
  • Payments of patent annuities in foreign countries
• Perform document management duties as needed, including photocopying, filing, scanning, and courier delivery services
• Enter matter information into applicable software
• Maintain familiarity with Patent & Trademark concepts, practices, and procedures
• Familiarity and experience adopting legal AI; ability to learn and implement new AI preferred
• Meet annual targeted billable hours of 1000
• Perform other duties as assigned

Requirements

• Ability to deliver superior service to all internal and external customers and communicate effectively
• Ability to interact professionally and courteously with clients and employees at all times; professional appearance required
• Ability to work collaboratively within a team and adapt to changing business demands
• Ability to exercise good judgment and make sound, practical decisions; act decisively under deadlines
• High level of professional integrity; maintain confidentiality and build trust
• Ability to lead and motivate the work of others; when applicable, manage direct report(s)

Preferred Qualifications

• One year of patent experience preferred
• Excellent organizational skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Office Suite including Outlook, Word and Excel
• Experience with electronic court filings
• Ability to prioritize workflow and manage time

Compensation & Benefits

Compensation is commensurate with skill and experience. Exact compensation varies based on skills, experience, location, and other factors permitted by law.

Expected salary ranges by location:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

These salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time employees receive benefits including:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• Additional benefits

Cover letter and resume are required when applying.

Location

This position may be filled remotely, in a virtual office setting, or in any of the organization’s locations across the United States.

Equal Opportunity Statement

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.