IP Paralegal Assistant

Overview

This role supports a busy intellectual property (IP) practice handling Patent and Trademark matters. The position assists attorneys and paralegals with preparation, docketing, electronic filing, portfolio management, and patent application registration and maintenance.

This position may be filled remotely, our virtual office, or in any of our locations. This is intended to be a long-term fit within the IP practice group.

Responsibilities

Under the guidance of the IP paralegal, duties include:

• Research and compile information pertaining to national and international intellectual property rights.
• Prepare status summary reports for attorneys and clients.
• Coordinate international filings with foreign law offices and/or other foreign entities.
• Maintain a docket system of due dates for actions, including:
  • Responses
  • Renewals
  • Oppositions
  • Section 8 and 15 affidavits
  • Use affidavits
  • Patent Cooperation Treaty requirements
  • Payments of patent annuities in foreign countries
• Perform document management duties as needed, including photocopying, filing, scanning, and courier delivery services.
• Enter matter information into applicable software.
• Maintain familiarity with Patent & Trademark concepts, practices, and procedures.
• Familiarity and experience with adopting legal AI; ability to learn and implement new AI preferred.
• Expected to meet annual targeted billable hours of 1000.
• Perform other duties as assigned.

Requirements

• Ability to deliver superior service to internal and external customers and communicate effectively.
• Ability to interact professionally and courteously with clients and employees at all times; professional appearance required.
• Ability to work collaboratively within a team and adapt to changing business demands.
• Good judgment to make sound and practical decisions; ability to assume responsibility for decisions and act decisively under deadlines.
• High level of professional integrity; ability to maintain confidentiality and build trust.
• Ability to lead and motivate others; when applicable, ability to manage direct report(s).

Preferred Qualifications

• One year of patent experience.
• Excellent organizational skills.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office Suite including Outlook, Word, and Excel.
• Experience with electronic court filings.
• Ability to prioritize workflow and manage time.

Compensation & Benefits

Employees receive compensation commensurate with skill and experience. Exact compensation varies based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

Salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time benefits include:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• And more

Location

Remote and in select locations (multiple locations across the United States). Compensation varies by state and jurisdiction as listed above.

Additional Information

• A cover letter and resume are required.
• EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.