IP Paralegal Assistant

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Posted Aug 20, 2026

Remote · US · ask about Worldwide Full Time

$47K – $79K/yr

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Overview

This position supports a busy intellectual property (IP) practice handling Patent and Trademark matters. The organization is specifically seeking a candidate interested in a long-term career within its IP practice group and who values stability, continuity of client relationships, and deep institutional knowledge.

The role may be filled remotely, through a virtual office option, or in any of the organization’s locations.

Responsibilities

Assist attorneys and paralegals with a full range of Patent and Trademark matters, including:

Preparation support, docketing, electronic filing, portfolio management, and registration and maintenance of Patent applications
Research and compilation of information pertaining to national and international intellectual property rights
Preparation of status summary reports for attorneys and clients
Coordination of international filings with foreign law offices and/or other foreign entities
Maintenance of docket system of due dates for actions, including:
- responses
- renewals
- oppositions
- Section 8 and 15 affidavits
- use affidavits
- Patent Cooperation Treaty requirements
- payments of patent annuities in foreign countries
Document management duties as needed, including photocopying, filing, scanning, and courier delivery services
Data entry of matter information into applicable software
Maintaining familiarity with Patent & Trademark concepts, practices, and procedures
Familiarity with adopting legal AI and ability to learn and implement new AI (preferred)
Supporting targeted annual billable hours of 1000
Performing other duties as assigned

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Requirements

Ability to deliver superior service to internal and external customers and communicate effectively
Ability to interact professionally and courteously with clients and employees at all times; professional appearance required
Ability to work collaboratively in a team environment and adapt to changing business demands
Ability to exercise good judgment, make sound practical decisions, and act decisively under deadlines
High level of professional integrity; ability to maintain confidentiality and build trust
Ability to lead and motivate the work of others; when applicable, ability to successfully manage direct report(s)

Preferred Qualifications

One year of patent experience
Excellent organizational skills
Excellent oral and written communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
Experience with electronic court filings
Ability to prioritize workflow and manage time

Compensation & Benefits

Compensation is commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

State of California: $57,000 - $79,000
State of Colorado: $49,000 - $68,000
State of Illinois: $54,000 - $75,000
Jersey City, NJ: $50,000 - $60,000
State of Maryland: $47,000 - $59,000
State of Massachusetts: $57,000 - $79,000
State of Minnesota: $48,000 - $60,000
State of New York: $55,000 - $66,000
State of Washington: $51,000 - $62,000
Washington, DC: $59,000 - $71,000

The listed salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time employees receive benefits including:

Medical and dental coverage
Life insurance
Short-term and long-term disability insurance
Pre-tax flexible spending account for certain medical and dependent care expenses
Employee assistance program
Paid Time Off
Paid holidays
Participation in a retirement plan program after meeting eligibility requirements
And more