IP Paralegal Assistant

Overview

This role supports a busy Intellectual Property practice handling Patent and Trademark matters. The position assists attorneys and paralegals with preparation, docketing, electronic filing, portfolio management, and registration and maintenance of Patent applications. The employer is seeking a candidate interested in a long-term career within the IP practice group, with growth over years and increasing responsibility.

Responsibilities

Under the guidance of the IP Paralegal, duties include assisting with:

• Research and compilation of information pertaining to national and international intellectual property rights
• Preparation of status summary reports for attorneys and clients
• Coordination of international filings with foreign law offices and/or other foreign entities
• Maintenance of docket system of due dates for actions, including:
  • Responses and renewals
  • Oppositions
  • Section 8 and 15 affidavits
  • Use affidavits
  • Patent Cooperation Treaty requirements
  • Payments of patent annuities in foreign countries
• Document management as needed, including photocopying, filing, scanning, and courier delivery services
• Data entry of matter information into applicable software
• Ongoing familiarity with Patent & Trademark concepts, practices, and procedures
• Familiarity and experience with adopting legal AI; ability to learn and implement new AI is preferred
• Meeting annual targeted billable hours of 1000
• Other duties as assigned

Requirements

• Ability to deliver superior service to all internal and external customers and communicate effectively
• Ability to interact professionally and courteously with clients and employees at all times; professional appearance required
• Ability to work collaboratively within a team and adapt to changing business demands
• Ability to exercise good judgment and make sound decisions; ability to assume responsibility for decisions and act decisively under deadlines
• High level of professional integrity; ability to maintain confidentiality and build trust
• Ability to lead and motivate the work of others; when applicable, ability to successfully manage direct report(s)

Preferred Qualifications

• One year of patent experience
• Excellent organizational skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
• Experience with electronic court filings
• Ability to prioritize workflow and manage time

Compensation & Benefits

Compensation is commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

Salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and dependent upon individual and firm performance.

Full-time benefits include:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off and paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• Additional benefits

Location

This position may be filled remotely (virtual office) or in any of the employer’s locations.

Application Notes

A cover letter and resume are requested when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.