IP Paralegal Assistant

Overview

This role supports a busy Intellectual Property (IP) practice focused on Patent and Trademark matters. The position assists attorneys and paralegals with preparation, docketing, electronic filing, portfolio management, and registration and maintenance of patent applications.

This is intended to be a long-term career opportunity within the IP practice group, emphasizing stability, continuity of client relationships, and deep institutional knowledge.

Responsibilities

• Assist in Patent & Trademark matters under the guidance of the IP paralegal, including:
  • Research and compilation of information pertaining to national and international intellectual property rights
  • Preparation of status summary reports for attorneys and clients
  • Coordination of international filings with foreign law offices and/or other foreign entities
  • Maintenance of docket system of due dates for actions, including:
    • responses
    • renewals
    • oppositions
    • Section 8 and 15 affidavits
    • use affidavits
    • Patent Cooperation Treaty requirements
    • payments of patent annuities in foreign countries
• Perform document management duties as needed, including photocopying, filing, scanning, and courier delivery services
• Perform data entry of matter information into applicable software
• Maintain familiarity with Patent & Trademark concepts, practices, and procedures
• Familiarity and experience with adopting legal AI; ability to learn and implement new AI preferred
• Meet annual targeted billable hours of 1000
• Perform other duties as assigned

Requirements

• Ability to deliver superior service to all internal and external customers and communicate effectively
• Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required
• Ability to work collaboratively within a team and adapt to changing business demands
• Ability to exercise good judgment at all times by making sound and practical decisions; ability to assume responsibility for decisions and act decisively under deadlines
• High level of professional integrity required; ability to maintain confidentiality and build trust
• Ability to lead and motivate the work of others; when applicable, ability to successfully manage direct report(s)

Preferred Qualifications

• One year of patent experience
• Excellent organizational skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Office Suite including Outlook, Word and Excel
• Experience with electronic court filings
• Ability to prioritize workflow and manage time

Compensation & Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation varies based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

The salaries above do not include a discretionary bonus. Bonus opportunities are non-guaranteed and depend on individual and firm performance.

Full-time benefits include:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• Additional benefits

Location

Remote options may be available. This position may be filled remotely, our virtual office, or in any of the organization’s locations across the United States.

Additional Information

• Cover letter and resume are required when applying.
• Reasonable accommodations will be provided as necessary for individuals with disabilities to apply for and/or perform the essential functions of the position.
• EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.