IP Paralegal Assistant
Overview
This position supports a busy Intellectual Property practice focused on Patent and Trademark matters. The role assists attorneys and paralegals with preparation, docketing, electronic filing, portfolio management, and registration and maintenance of patent applications.
The employer is seeking a long-term fit within its IP practice group and is not looking to fill a transitional role. This position may be filled remotely, through the organization’s virtual office, or in any of its locations.
Responsibilities
- Assist attorneys and paralegals with Patent & Trademark matters, including:
- Research and compilation of information pertaining to national and international intellectual property rights
- Preparation of status summary reports for attorneys and clients
- Coordination of international filings with foreign law offices and/or other foreign entities
- Maintenance of a docket system for due dates for actions, including:
- Responses, renewals, oppositions
- Section 8 and 15 affidavits
- Use affidavits
- Patent Cooperation Treaty requirements
- Payments of patent annuities in foreign countries
- Perform document management as needed, including photocopying, filing, scanning, and courier delivery services
- Enter matter information into applicable software
- Maintain familiarity with Patent & Trademark concepts, practices, and procedures
- Maintain familiarity with adopting legal AI and ability to learn and implement new AI (preferred)
- Meet annual targeted billable hours of 1000
- Perform other duties as assigned
Requirements
- Ability to deliver superior service to internal and external customers and communicate effectively
- Ability to interact professionally and courteously with clients and employees at all times; professional appearance required
- Ability to work collaboratively within a team and adapt to changing business demands
- Ability to exercise good judgment, make sound and practical decisions, and act decisively under deadlines
- High level of professional integrity; ability to maintain confidentiality and build trust
- Ability to lead and motivate the work of others; when applicable, manage direct report(s)
Preferred Qualifications
- One year of patent experience preferred
- Excellent organizational skills
- Excellent oral and written communication skills
- Proficiency in Microsoft Office Suite including Outlook, Word and Excel
- Experience with electronic court filings
- Ability to prioritize workflow and manage time
Compensation & Benefits
Employees receive compensation commensurate with skill and experience. The exact compensation varies based on skills, experience, location, and other factors permitted by law.
Expected compensation ranges by location:
- State of California: $57,000 - $79,000
- State of Colorado: $49,000 - $68,000
- State of Illinois: $54,000 - $75,000
- Jersey City, NJ: $50,000 - $60,000
- State of Maryland: $47,000 - $59,000
- State of Massachusetts: $57,000 - $79,000
- State of Minnesota: $48,000 - $60,000
- State of New York: $55,000 - $66,000
- State of Washington: $51,000 - $62,000
- Washington, DC: $59,000 - $71,000
The listed salaries do not include a discretionary bonus. Bonus opportunities are non-guaranteed and depend on individual and firm performance.
Full-time employees receive benefits including:
- Medical and dental coverage
- Life insurance
- Short-term and long-term disability insurance
- Pre-tax flexible spending account for certain medical and dependent care expenses
- Employee assistance program
- Paid Time Off
- Paid holidays
- Participation in a retirement plan program after meeting eligibility requirements
- More
Location
This position may be filled remotely (virtual office) or in any of the organization’s locations.
Other Information
- Cover letter and resume are required when applying.
- EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.
- The firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position.