IP Paralegal Assistant

Overview

This role involves supporting attorneys and paralegals in a busy intellectual property practice focused on Patent and Trademark matters. The employer is seeking a candidate interested in building a long-term career within the IP practice group rather than a transitional position.

The position may be filled remotely, in a virtual office, or in any of the employer’s locations.

Responsibilities

The IP Paralegal Assistant assists with Patent & Trademark matters under the guidance of the IP Paralegal. Core duties include:

• Research and compile information related to national and international intellectual property rights
• Prepare status summary reports for attorneys and clients
• Coordinate international filings with foreign law offices and/or other foreign entities
• Maintain the docket system of due dates for actions, including responses, renewals, oppositions, Section 8 and 15 affidavits, use affidavits, Patent Cooperation Treaty requirements, and payments of patent annuities in foreign countries
• Perform document management as needed, including photocopying, filing, scanning, and courier delivery services
• Enter matter information into applicable software
• Maintain familiarity with Patent & Trademark concepts, practices, and procedures
• Use and learn/adopt legal AI tools and implement new AI preferred
• Meet annual targeted billable hours of 1000
• Perform other duties as assigned

Requirements

• Ability to deliver superior service to internal and external customers and communicate effectively
• Ability to interact professionally and courteously with clients and employees at all times; professional appearance required
• Ability to work collaboratively in a team and adapt to changing business demands
• Ability to exercise good judgment and assume responsibility for decisions, acting decisively under deadlines
• High level of professional integrity; ability to maintain confidentiality and build trust
• Ability to lead and motivate others; when applicable, ability to successfully manage direct report(s)

Preferred Qualifications

• One year of patent experience
• Excellent organizational skills
• Excellent oral and written communication skills
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Experience with electronic court filings
• Ability to prioritize workflow and manage time

Compensation & Benefits

Compensation is commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law.

Expected compensation ranges by location:

• State of California: $57,000 - $79,000
• State of Colorado: $49,000 - $68,000
• State of Illinois: $54,000 - $75,000
• Jersey City, NJ: $50,000 - $60,000
• State of Maryland: $47,000 - $59,000
• State of Massachusetts: $57,000 - $79,000
• State of Minnesota: $48,000 - $60,000
• State of New York: $55,000 - $66,000
• State of Washington: $51,000 - $62,000
• Washington, DC: $59,000 - $71,000

These salaries do not include a discretionary bonus; bonus opportunities are non-guaranteed and depend on individual and firm performance. Full-time employees receive benefits including:

• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending account for certain medical and dependent care expenses
• Employee assistance program
• Paid Time Off
• Paid holidays
• Participation in a retirement plan program after meeting eligibility requirements
• And more

Location

This position may be filled remotely, in a virtual office, or in any of the employer’s locations.