Overview
This position provides daily supervision and support to patent and trademark paralegals firmwide to help ensure timely, high-quality work product and strong client service.
The organization is seeking an IP Paralegal Manager to join the team in the following offices: Seattle, Portland, San Francisco, Los Angeles, New York, or Washington D.C.
This role offers flexibility to be fully remote while working within reasonable commuting distance from any of the listed offices.
Responsibilities
- Lead, mentor, and manage a team of IP paralegals.
- Manage and rebalance paralegal caseloads based on skill, capacity, and urgency to support quality work and high utilization of timekeepers.
- Promote continuing education and skills advancement; provide opportunities for training.
- Ensure compliance with ethical, procedural, and firm standards.
- Monitor and ensure patent and trademark paralegal work product is timely, accurate, and meets the needs of attorneys and clients.
- Efficiently manage complex and challenging workflows and cross-office coverage; track overtime usage to support budget management.
- Provide proactive problem solving to drive positive change.
- Handle day-to-day supervision, including managing time and attendance, payroll approvals, and expense reimbursements.
- Conduct semi-annual check-ins with goal-setting.
- Provide employee relations support in collaboration with IP leadership and Human Resources.
- Manage recruiting, hiring, and onboarding of patent and trademark paralegals.
- Work with the Associate Director of IP Operations on projects and initiatives.
Requirements
- 8+ years’ experience in a law firm or in-house legal department environment is required.
- Experience leading in a supervisory/management role supervising staff is required.
- Subject matter expertise in rules and procedures in multiple areas of intellectual property (e.g., patent, trademark, and copyright) is required.
- Ability to supervise a team of 20+ paralegals, creating a positive working environment and leading by example.
- General management and leadership skills, including effective communication and interpersonal skills.
- Strong organizational and problem-solving skills, with the ability to interact effectively with persons at all levels of the organization.
- Outstanding customer service skills, professional demeanor, discretion, and flexibility.
- Ability to set high standards for self and direct reports.
- Ability to manage stressful situations calmly and professionally; anticipate potential conflicts and reach satisfactory resolution.
- High sensitivity for confidential matters.
- Demonstrated ability to use MS Office products, specifically Excel and Word, required.
Preferred Qualifications
- Bachelor of Arts degree.
- Paralegal certification.
Compensation & Benefits
Washington
- Annualized salary range: $157,000 to $178,000
- Actual pay will be adjusted based on education, training, experience, and other job-related factors permitted by law.
- Full-time employees may be eligible for a bonus and benefits including: health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year, and an employee assistance program.
- Initial vacation benefit is 15 days per year and sick leave is 11 days per year, accrued bi-weekly.
- Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.
- Commuter and Transit programs are also available.
California
- Los Angeles annualized salary range: $160,000 to $179,000
- San Francisco annualized salary range: $179,000 to $204,000
- Actual pay will be adjusted based on experience and other job-related factors permitted by law.
- Full-time employees may be eligible for a bonus and benefits including: health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.
- Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.
- Commuter and Transit programs are also available.
New York
- Annualized salary range (New York City): $169,000 to $193,000
- Actual pay will be adjusted based on experience and other job-related factors permitted by law.
- Full-time employees may be eligible for a bonus and benefits including: health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.
- Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.
- Commuter and Transit programs are also available.
District of Columbia
- Annualized salary range: $161,000 to $177,000
- Actual pay will be adjusted based on experience and other job-related factors permitted by law.
- Full-time employees may be eligible for a bonus and benefits including: health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.
- Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.
- Commuter and Transit programs are also available.
Additional benefits noted in the description include:
- Choice of health and vision insurance plans
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
- 2 paid volunteer days for qualifying community service work
Location
This role is based in Seattle, Portland, San Francisco, Los Angeles, New York, or Washington D.C. and may be fully remote while working within reasonable commuting distance from one of these offices.
Additional Information
This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.