Legal Accounts Payable Specialist

Overview

A rapidly growing law firm is seeking an Accounts Payable Specialist to join their team. This role involves performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Responsibilities

• Process outside vendor bills and invoices, obtaining proper verifications and approvals from managers before processing payments
• Verify that invoices comply with firm policies and procedures
• Code invoices appropriately and enter them into the system for processing
• Maintain updated vendor relations and information
• Provide information and generate reports as requested by managers or vendors
• Operate computer terminals to post and retrieve information effectively
• Be available to answer Zoom messages and calls during work hours
• Perform other accounting and payables duties and projects as assigned

Requirements

• High proficiency in Microsoft Office, Microsoft Excel, and Adobe Acrobat; experience with ProLaw is preferred
• Ability to work a minimum of 7.5 hours per day (8:30am–5:00pm Pacific Time); overtime may be required for special projects
• Strong numerical and problem-solving skills, including ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals
• Ability to work independently with minimal supervision
• Articulate, organized, and a team player with excellent listening, verbal, and written communication skills
• Highly organized with strong attention to detail and ability to meet deadlines
• Ability to maintain a calm demeanor in high-stress environments
• Strong work ethic and pride in job performance

Compensation & Benefits

• Hourly pay range: $26–$30 per hour, depending on experience
• Overtime paid at 1.5× the regular hourly rate as needed
• Comprehensive benefits coverage, including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage is $700–$1,700)
• Employee Assistance Program
• 401(k) program with 100% match on the first 3% contributed and 50% match on the following 4–5%
• Vacation time accrued annually at the employee’s base rate
• Paid parental leave at base pay
• Monthly technology reimbursement of $60

Additional Benefits

• 37.5-hour standard workweek designed to promote work-life balance and prevent burnout
• Internal diversity and inclusion programs
• Firm-wide charitable giving program
• Numerous social and off-site events throughout the year

Location

• Remote work available
• Work hours must overlap with Pacific Time (8:30am–5:00pm PT)

Equal Employment Opportunity

The employer is committed to ensuring equal employment opportunity without discrimination or harassment based on race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.

Additional Information

• No recruiters or agencies, please
• Pay range: $26–$30 USD per hour