Legal Administrative Coordinator

Overview

A growing legal team is seeking a Legal Administrative Coordinator to provide essential administrative support in a fast-paced legal environment. This role focuses on managing attorney calendars, coordinating communications, handling documentation, and facilitating smooth operations across departments.

Responsibilities

• Manage and maintain attorney calendars following internal best practices.
• Coordinate attorney communications with clients, courts, and opposing counsel, including scheduling hearings, settlement discussions, and case-related meetings.
• Monitor and adjust scheduling to ensure optimal calendar coverage.
• Serve as the primary contact for attorney availability and scheduling updates.
• Oversee intake and routing of all incoming and outgoing correspondence (fax, email, phone, postal mail) ensuring timely and accurate distribution.
• Review and verify incoming documentation for accuracy and completeness; input and confirm data within the CRM system.
• Handle sensitive client communications professionally and discreetly.
• Conduct client outreach to provide status updates on litigated matters.
• Facilitate interdepartmental communication and coordination between legal, operations, and support teams.
• Confirm court receipt and acceptance of filings, update CRM, and communicate status to stakeholders.
• Collaborate with Case Managers and Coordinators to ensure filing requirements are met prior to attorney review.
• Attend company meetings and events.
• Perform other duties as assigned.

Minimum Qualifications

• High school diploma or GED.
• At least 2 years of experience as a Legal Assistant or in a similar legal administrative role.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with case management or CRM systems.
• Ability to manage multiple calendars and coordinate scheduling across teams.
• Strong written and verbal communication skills for professional interaction with clients, attorneys, courts, and internal stakeholders.
• Exceptional accuracy in reviewing documentation and data entry.
• Ability to prioritize workload and meet deadlines in a high-volume environment.
• Experience handling sensitive client information with discretion.
• Proactive and solutions-oriented with the ability to work collaboratively across departments.

Preferred Qualifications

• Associate’s degree in paralegal studies, Business Management, or related field.
• Experience using Salesforce.
• Prior experience in litigation support or high-volume legal operations.
• Knowledge of calendar management best practices, filing procedures, and legal administrative workflows.
• Proven ability to anticipate challenges, escalate issues appropriately, and implement solutions.
• Strong cross-functional collaboration skills and contribution to process improvements.

Compensation & Benefits

• Hourly pay rate: $19.00, approximately $39,520 annually based on a 40-hour work week.
• Medical, dental, and vision insurance.
• 401(k) plan with employer match.
• Paid time off, company holidays, and floating holidays.
• Opportunities for discretionary bonuses and annual merit increases up to 5%.
• Employee recognition programs and engagement initiatives.
• Professional growth and internal advancement opportunities.
• Employee Assistance Program offering confidential counseling and support.
• Group Life, Accidental Death & Dismemberment (AD&D), and Disability Coverage options.

Location & Work Environment

• Fully remote position; employees work from their designated home location during business hours.
• Any alternate work location requires prior approval.
• Requires prolonged periods of sitting and frequent computer use.
• Ability to manage multiple tasks simultaneously.
• Employees must maintain productivity, responsiveness, and professionalism during business hours.
• Reasonable accommodations available for individuals with disabilities.

Equal Opportunity

The employer is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.