Legal Assistant Contractor

Overview

The organization is seeking a detail-oriented and highly organized Legal Assistant Contractor to provide administrative and operational support to the Vice President & General Counsel North America and the Corporate Paralegal. This position offers exposure to corporate governance, licensing, legal operations, and administrative functions within a highly regulated medical device and durable medical equipment environment.

Responsibilities

• Assist with Secretary of State filings and Annual reports for U.S. entities
• Maintain corporate records, corporate registrations, and other entity maintenance activities
• Support Franchise Tax filings for U.S. entities
• Manage state and local business licenses, including industry-specific licenses, applications, filings, and renewals for U.S. entities
• Organize and maintain the North America Legal Department electronic file system
• Support legal department operations and administrative initiatives
• Process law firm and vendor invoices
• Process expense reports
• Make travel arrangements
• Provide additional administrative support, including:
  • Scheduling
  • Preparing PowerPoint presentations and other documents
  • Routing documents for signature
  • Making copies
  • Sending documents by email, mail, and UPS
• Perform other job duties as assigned

Qualifications

• Minimum of 2-3 years of experience as a Legal Assistant or Paralegal in an in-house corporate environment
• High school diploma required; Associate or Bachelor Degree preferred
• Advanced computer skills in Outlook, Excel, Word, and PowerPoint
• Strong initiative and problem-solving skills
• Exceptional organizational skills and strong attention to detail
• Excellent follow-through and attention to deadlines
• Strong verbal and written communication skills
• Ability to prioritize and manage workload effectively
• Ability to work independently in a remote environment with limited supervision

Preferred Qualifications

• Experience with Secretary of State filings and entity management
• Experience managing state, county, or local business licenses

Compensation & Benefits

• Pay: $45/hr

Location and Schedule

• Fully remote
• Approximately 9-12 hours per week, generally spread across three to four consistent business days each week
• Assignment length anticipated to be 2 years

Additional Information

• Agency replies will not be considered.